Retail Coordinator

FIRM OVERVIEW:


Stockdale Capital Partners is a vertically integrated real estate investment firm with a 30-year history of investing in commercial real estate across asset classes throughout the U.S. The firm invests in opportunistic and value-add strategies across all property types and currently manages over $3 billion in AUM on behalf of several legacy joint ventures as well as four (4) discretionary funds. The firm is actively investing out of its second discretionary opportunity fund, which held its final close in Q1 2025 at over $700 million. Headquartered in Los Angeles, the firm has seven offices and over 100 employees.


JOB OVERVIEW:

The Retail Coordinator plays a key support role within the Retail team, providing both administrative and analytical support across the leasing lifecycle. This position assists with tenant deal processing, lease documentation, reporting, and coordination with internal departments and external tenants. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced real estate environment, supporting leasing professionals and helping manage the operational workflow behind leasing transactions. This role offers exposure to institutional retail real estate leasing, deal structuring, tenant strategy, and asset repositioning, making it a strong opportunity for someone interested in growing within commercial real estate.

KEY RESPONSIBILITIES:

Leasing Administration & Deal Support

• Maintain organized digital files and document management systems for all leasing documents, including LOIs, leases, amendments, and related correspondence
• Assist in preparing, formatting, and processing Letters of Intent (LOIs), lease agreements, and lease amendments
• Input and track deal terms and applicable internal software systems
• Help prepare leasing packages, presentations, and supporting materials for prospective tenants and brokers
• Coordinate documentation and communication required to move deals from negotiation through execution

Tenant & Broker Coordination

• Communicate with prospective tenants and brokers to gather necessary information required for lease documentation and deal processing
• Research and compile contact information for prospective tenants and retail brands
• Share leasing materials, site plans, and property information with prospective tenants
• Assist with scheduling and preparing for leasing meetings, including compiling lease plans, market materials, and presentations

Leasing Analytics & Reporting

• Conduct basic analysis of tenant financial performance including rent structures, cost of occupancy, percentage rent, and deal economics
• Maintain and update leasing dashboards, deal trackers, and reporting tools
• Assist with updating monthly leasing reports and merchandising plans
• Track leasing commissions and assist with commission documentation
• Maintain lease covenant reports and assist in monitoring tenant obligations

Lease Review & Documentation

• Review existing leases and reciprocal easement agreements to identify exclusive use clauses, prohibited uses, and key operating provisions
• Prepare schedules and summaries related to lease provisions for internal review
• Assist with organizing lease abstracts and maintaining lease documentation records

Team & Operational Support

• Coordinate internal property team calls, including creating agendas, compiling materials, and distributing meeting notes
• Maintain organized internal files and document repositories
• Assist with calendar coordination and scheduling for members of the Retail team
• Coordinate travel arrangements and expense reports using Concur
• Organize logistics and scheduling for industry conferences and meetings
• Provide general administrative and operational support to the Retail team as needed
• Assist with special projects, research initiatives, and reporting assignments related to the firm's retail portfolio

QUALIFICATIONS:

• High School Diploma required; Bachelor's degree preferred, ideally in Real Estate, Finance, or a related field
• 3-5 years of experience in leasing coordination, real estate administration, or a similar support role
• Experience with a retail real estate owner, operator, or brokerage firm is strongly preferred
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Experience with Adobe Acrobat, SharePoint, Docusign, and similar document platforms
• Experience with Yardi or similar property management software preferred but not required

CORE COMPETENCIES:

• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail, particularly when working with legal documents and financial data
• Ability to work independently while supporting a collaborative team environment
• Strong analytical and problem-solving skills

Additionally, ideal candidates will be team players suited to work within an entrepreneurial, collaborative culture. The firm is on an exciting growth trajectory, necessitating the need for self-motivated and proactive individuals with an ability to work independently and a strong desire to learn. The role is full-time in the firm's Los Angeles or Scottsdale office and may involve occasional travel.