Purchasing & Finance Coordinator

Atomic Industries Job Posting

Atomic Industries is reinventing how the world makes things. From cars and aerospace systems to medical devices and packaging, most physical goods begin life in a mold or are shaped by a manufacturing tool. Producing these tools has always been slow, manual, and dependent on scarce expertise, taking weeks or months. We're changing that.

At our Detroit headquarters, we combine the industrial DNA of America's manufacturing heartland with the speed, intelligence, and precision of Silicon Valley. Our AI-driven platform tackles the hardest problems in geometry, process planning, and fabrication, collapsing production timelines from months to days and soon, minutes. We don't just build software; we run a fully operational factory where our technology produces production-grade tooling every week, enabling tight feedback loops and rapid iteration.

Backed by top-tier investors, we're restoring speed, flexibility, and capability to the American industrial base. Our mission is to make manufacturing as agile and scalable as the digital world, and in doing so, rebuild the infrastructure of the physical economy.

Position Overview

The Purchasing & Finance Coordinator at Atomic Industries plays a crucial role in managing the company's purchasing, accounts receivable, and accounts payable functions within a cutting-edge, tech-driven environment. This position ensures the seamless operation of our financial processes, leveraging modern software tools to drive efficiency and accuracy across all financial transactions.

Key Responsibilities

Purchasing

• Generate and process purchase orders (POs) to vendors, ensuring product details, quantities, and pricing are accurate.
• Maintain and update vendor information and purchase records in the company's cloud-based manufacturing platform.
• Coordinate with vendors to confirm receipt of POs, track delivery schedules, and resolve any discrepancies.
• Monitor inventory levels and collaborate with the Controller on inventory and job costing tasks using the company's manufacturing software.
• Assist with the implementation and optimization of tech-driven purchasing processes.

Accounts Receivable (AR)

• Generate and send accurate customer invoices, attaching all necessary documentation.
• Monitor AR aging reports and follow up on overdue payments, utilizing automated reminders and tracking tools.
• Assist in preparing financial reports by providing AR data and insights.
• Collaborate with the finance team to resolve billing discrepancies and improve AR processes through automation.

Accounts Payable (AP)

• Receive, review, and process vendor invoices for payment using cloud-based AP solutions.
• Reconcile vendor statements and resolve discrepancies promptly.
• Ensure accurate coding of invoices to the appropriate general ledger accounts within QuickBooks Online.
• Prepare and execute payments to vendors, adhering to agreed payment terms and deadlines.
• Assist with weekly electronic payment runs, leveraging automated payment systems.
• Prepare and issue 1099 forms as needed.
• Monitor and optimize payment terms and cash discount potentials.

Ad Hoc Responsibilities

• Complete and send credit applications to vendors; process customer credit applications as necessary.
• Perform ad hoc accounting projects and tasks, including support for the Controller with employee expenses, reimbursements, and communication regarding financial processes.
• Assist with payroll review and processing.
• Liaise with operations to assist with new hire set-up on company systems.

Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

2-3 years of experience in purchasing, accounts payable, and accounts receivable, ideally in a tech-driven environment.

Strong knowledge of accounting principles and financial processes.

Proficiency in accounting software (e.g., QuickBooks Online) and Microsoft Office Suite, particularly Excel.

Familiarity with cloud-based financial tools and willingness to learn new software applications.

Exceptional attention to detail, organizational skills, and the ability to multitask in a fast-paced environment.

Strong communication and interpersonal skills, with a proactive approach to problem-solving.

Key Competencies

Tech-savvy: Ability to navigate and adapt to various software applications and tools.

Efficiency: Capable of streamlining processes using modern technology.

Analytical: Skilled at interpreting financial data and providing insights.

Collaborative: Works well with cross-functional teams, especially in a tech-driven setting.

Compensation and Benefits

Salary Range: $75,000 - $85,000 per year

Equity compensation

Full benefits package, including health, dental, vision, and retirement plans