Senior Accountant

Position Summary

EXOS is seeking an experienced Senior Accountant to support the full accounting cycle, from daily transactions

through month-end close, reconciliations, and financial reporting.

This position works directly with the Accounting Manager and reports to the Accounting Manager. The Senior

Accountant serves as a trusted technical resource on the accounting team, with significant responsibility for

making sure EXOS's books are accurate, timely, well-documented, and supported by strong internal controls.

This role is centered on the core accounting, close, reconciliation, and reporting responsibilities of the

Finance team. It is a hands-on position for someone who enjoys owning the details and understanding how the

numbers connect across the business.

For the first three months, this role will be heavily focused on accounts payable and accounts receivable. That

time is a chance to learn EXOS's vendors, clients, billing, and cash flow from the ground up, while helping keep AP

and AR accurate, timely, and well-controlled. From there, the role will take on a broader share of close,

reconciliation, and reporting work.

The ideal candidate will have 4–6+ years of progressive accounting experience and hands-on knowledge of

accounts payable, accounts receivable, month-end close, account reconciliations, journal entries, accruals, revenue

and expense accounting, and audit support. This individual must demonstrate exceptional attention to detail,

sound judgment, confidentiality, accountability, and a willingness to work collaboratively across Finance,

Operations, and other departments.

The Senior Accountant will also support broader Finance initiatives and perform other duties as assigned based on

the evolving needs of the accounting team and organization.

Job Duties

ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE (PRIMARY FOCUS, FIRST THREE MONTHS)

▪ Process vendor invoices from receipt through payment, including coding, approval routing, three-way

matching where applicable, and payment runs.

▪ Maintain vendor records, including W-9s and banking details, and follow verification steps that protect against

duplicate or fraudulent payments.

▪ Review employee reimbursements and corporate card activity for proper coding, receipts, and policy

compliance.

▪ Prepare and send client invoices accurately and on time, and apply cash receipts to the right accounts.

▪ Monitor AR aging, follow up on past-due balances, and work with account owners to resolve billing questions

and disputes.

▪ Reconcile AP and AR subledgers to the general ledger each month, and resolve differences promptly.

▪ Recommend improvements to AP and AR workflows, approvals, and controls based on what you learn.

MONTH-END AND YEAR-END CLOSE

▪ Own key parts of the monthly, quarterly, and year-end close, completing assigned tasks accurately and on

schedule.

▪ Prepare and post journal entries, including accruals, prepaids, deferrals, allocations, and adjustments, with

clear supporting documentation.

▪ Review close activity for completeness and accuracy, and help the Accounting Manager keep the close

calendar and checklist current.

▪ Identify ways to shorten and strengthen the close process over time.

ACCOUNT RECONCILIATIONS AND GENERAL LEDGER

▪ Prepare and review balance sheet reconciliations for cash, receivables, prepaids, fixed assets, accrued

liabilities, payroll liabilities, and other accounts.

▪ Research and resolve reconciling items and discrepancies promptly, working with the right teams to correct

the source.

▪ Maintain the general ledger and chart of accounts, and make sure transactions are coded correctly across

entities, departments, and service lines.

▪ Manage fixed asset and depreciation schedules, and prepaid and amortization schedules.

REVENUE AND EXPENSE ACCOUNTING

▪ Support revenue recognition across EXOS service lines in line with GAAP (ASC 606), including deferred and

unbilled revenue analysis.

▪ Review payroll journal entries, benefits, and related accruals in partnership with HR and Payroll.

▪ Review accrual estimates for unbilled vendor activity and other period-end expenses.

FINANCIAL REPORTING AND ANALYSIS

▪ Prepare monthly financial statements and supporting schedules for review by the Accounting Manager and

Finance leadership.

▪ Perform flux and variance analysis, and clearly explain significant changes in balances and results.

▪ Support budgeting and forecasting with actuals, schedules, and analysis.

Prepare ad hoc reports and analyses that help leaders make informed decisions.

AUDIT, TAX, AND COMPLIANCE

▪ Prepare schedules, reconciliations, and documentation for the annual financial statement audit and other

external reviews.

▪ Support sales and use tax, property tax, 1099 reporting, and other regulatory filings, working with outside tax

advisors as needed.

▪ Help maintain internal controls, including segregation of duties, review and approval steps, and

documentation of key controls.

▪ Make sure accounting policies and procedures are followed and applied consistently.

SYSTEMS, DOCUMENTATION, AND PROCESS IMPROVEMENT

▪ Serve as a strong user of the ERP/accounting system and related tools, and help troubleshoot and improve

system setup and workflows.

▪ Write and maintain clear process documentation, procedures, and desk guides for close, reconciliation, and

reporting workflows.

▪ Find and recommend process improvements, including automation, that improve accuracy, efficiency, and

controls.

COLLABORATION AND TEAM SUPPORT

▪ Work directly with the Accounting Manager as a trusted partner on priorities, deadlines, and special projects.

▪ Work closely with Operations, HR, Sales, and other departments so financial data flows accurately across the

organization.

▪ Share knowledge with and support other members of the accounting team, including reviewing work and

helping with training.

▪ Support broader Finance initiatives and projects as the department's needs change.

▪ Perform other duties as assigned.

Required Qualifications

Bachelor's degree in Accounting, Finance, or a related field, with at least 4–6 years of progressive accounting

experience. Must have hands-on experience with accounts payable and accounts receivable, month-end close,

account reconciliations, journal entries, accruals, and financial statement preparation, along with a solid working

knowledge of U.S. GAAP. Advanced Excel skills, experience with an ERP or accounting system, strong attention to

detail, confidentiality, organization, communication, and the ability to work onsite five days per week in downtown

Indianapolis are required.

Preferred Qualifications

A CPA license, or progress toward one, is preferred. Public accounting experience, experience in a professional

services or multi-entity environment, revenue recognition (ASC 606) experience, audit preparation, and familiarity

with tools such as Sage Intacct, QuickBooks, or Ramp are a plus.