Event Manager

Job Description

Job Description

Description:

 

We are currently seeking an Event Manager . The Event Manager will be responsible for planning, organizing and controlling events within the Cobb Convention Center as assigned and will monitor the logistical interfacing of these events, to include but not limited to: preparing banquet event orders and event resumes, preparing scaled drawings of event areas, coordination of equipment distribution, event billing, monitoring events assigned and such other functions and duties as required by the Director of Events.

A typical day includes:

Working with clients to coordinate the successful execution of contracted events.

• Review event details with sales upon assignment of events
• Contact clients to make introductions and begin coordination of event details
• Determine event requirements based on client information, and research on previously held client events
• Communicate and verify client understanding and acknowledgement of company guidelines and policies
• Recommend additional services, supplies, equipment, and logistical and operational enhancements
• Participate in conference calls, site visits, client meetings, planning and pre- and post-event meetings with clients and staff
• Function as liaison between clients and staff to facilitate service delivery
• Provide on-site customer assistance to clients during all aspects of their event, to insure superior delivery of services.

Coordinating event details and specifications with internal staff, business partners, show managers, and other service providers.

• Prepare detailed event outlines, food and beverage requirements, event resumes, room diagrams, floor plans, and other instructive documents with clear, concise and accurate event information
• Communicate and coordinate event specifics with all applicable departments, staff, service contractors, and business partners
• Maintain positive working relationships with internal staff to insure smooth delivery of event requirements
• Monitor equipment distributions, including drapes, tables, chairs, staging, , etc.-to ensure accurate inventory levels for events and activities
• Maintain detailed, organized files and records of assigned events and activities
• Adhere to company standards for recording data and information utilizing company software, hardware, property management and information systems.

Requirements:

Qualified candidates will:

- Have open availability to work evenings and weekends. We are in the business of hosting events which means we work when events are happening.

- Have a Bachelors degree in Hospitality, Event Planning or the equivalent.

- Have previous experience with executing both large and small events preferably in a corporate setting.

- Previous experience working in trade shows highly preferred.