Executive Assistant

Executive Assistant & Coordinator

The Executive Assistant & Coordinator serves as a trusted partner to senior leadership anticipating needs protecting time coordinating priorities connecting people and ensuring that important work does not get lost in the shuffle. This position brings structure to a fast-moving environment by managing complex calendars preparing executive materials tracking commitments across departments and providing dedicated support to the Board of Directors and the Chairperson of the Board. The role requires an exceptionally organized proactive and resourceful professional who is comfortable working with senior leaders exercises sound judgment and discretion with confidential information and is energized by figuring things out. Success is measured by leaders having more capacity better organization and fewer commitments falling through the cracks.

Position Qualifications:

• Required: Three or more years of experience in executive assistance administrative coordination project coordination or a similar role.
• Demonstrated experience managing competing priorities and working with multiple stakeholders.
• Strong proficiency with Microsoft Office including Outlook Word Excel PowerPoint and Teams.
• Excellent written and verbal communication skills with the ability to produce polished executive-ready materials.
• High level of discretion professionalism and sound judgment in handling confidential and sensitive information.
• High school diploma or equivalent.
• Preferred: Associate or bachelor's degree.
• Experience supporting senior or executive leadership.
• Experience in healthcare a regulated industry or a complex multi-entity organization.
• Experience supporting a Board of Directors including meeting materials minutes and board portal administration.
• Experience coordinating projects or organizational initiatives.

Key Competencies:

• Highly organized without being rigid with the flexibility to adjust as priorities change.
• Thinks several steps ahead and anticipates what leaders and teams will need.
• Exceptional follow-through with ownership of work from start to finish.
• Manages multiple priorities without losing sight of details.
• Comfortable working with senior leaders and navigating ambiguity.
• Communicates with confidence professionalism and practical common sense.
• Enjoys technology and learns new systems and tools quickly.
• Looks for ways to improve processes rather than simply continuing established practice.
• Brings a positive dependable can-do attitude that others can count on.

Bluegrass Care Navigators is committed to creating a diverse environment and complies with Equal Employment Opportunity and Title VI guidelines. Employment with Bluegrass Care Navigators as well as our services are available to all qualified individuals. We embrace and celebrate differences of persons of varying age ethnicity gender disability race color sex (including sex characteristics intersex traits pregnancy or related conditions) sexual orientation gender identity sex stereotypes religion national origin political affiliation socioeconomic and family status geographic region and other characteristics that make our employees unique. It is the policy of Bluegrass Care Navigators to implement fair and effective personnel policies and to require all employees to serve the organization's mission and values.