Administrative Assistant

Job Description

Job Description

Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable detail oriented to support our office operations and contribute to a collaborative, laid-back team culture. Key Responsibilities: Answer and direct phone calls promptly and professionally. Organize and schedule appointments. Plan meetings, coordinate logistics, and take detailed meeting minutes. Write and distribute email, memos, letters, faxes, and forms. Assist in preparing regularly scheduled reports. Develop and maintain a comprehensive filing system. Update and maintain office policies and procedures. Order office supplies, researching new deals and suppliers as needed. Maintain up-to-date contact and vendor lists. Provide general support to visitors and office guests. Liaise with executive office staff and administrative team to handle requests and queries from senior managers. Top 3 Must-Have Qualifications: Property management experience highly preferred. Proven data entry and customer service skills. Prior administrative experience in a detail oriented office environment. Software Skills Required: Proficient with Microsoft Office Suite and Outlook.• At least 2 years of experience in an administrative, office support, or receptionist-focused role.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Demonstrated ability to manage calendars, schedule appointments, and coordinate meetings effectively.
• Experience handling inbound calls, email communication, and general customer or visitor support.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced office environment.
• Clear written and verbal communication skills with the confidence to interact with staff, visitors, and leadership.