Legal Secretary

Job Description

Belkin Burden Goldman, LLP, a premier New York City real estate law firm located near Grand Central Terminal, is seeking an experienced Legal Secretary to join our administrative support team.

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We are seeking a highly organized, detail-oriented professional with prior law firm experience who is comfortable supporting multiple attorneys and performing traditional legal secretarial and administrative responsibilities in a fast-paced environment.

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PLEASE NOTE BEFORE APPLYING:

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This is a traditional Legal Secretary position, not a Paralegal or Legal Assistant position. The role does not involve independently managing a caseload. Candidates should be interested in a legal administrative support role involving attorney support, document production, proofreading, calendaring, workflow coordination, and reception coverage.

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We are seeking candidates with demonstrated, sustained law firm experience and a genuine interest in continuing their career in legal secretarial and administrative support. Candidates should have at least three years of professional legal secretarial or legal administrative experience within a law firm setting.

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ESSENTIAL DUTIES AND RESPONSIBILITIES:

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• Provide comprehensive administrative and legal support to attorneys and practice groups.
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• Provide reception and front desk coverage, including answering and routing incoming calls, greeting clients and visitors, documenting messages, and ensuring prompt follow-up by the appropriate personnel.
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• Maintain consistent reception desk coverage and assist with general front-office operations.
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• Draft, revise, format, proofread, and finalize legal documents, correspondence, notices, agreements, and other legal materials.
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• Prepare and distribute documents through email, electronic filing systems, mail, messenger services, Federal Express, and other delivery methods.
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• Maintain attorney calendars, deadlines, appointments, and contact information as needed.
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• Organize and maintain electronic documents and correspondence within iManage and other document management systems.
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• Assist with document production, scanning, copying, collating, assembly, and distribution of legal materials.
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• Schedule conference rooms, assist with visitor management, and provide general administrative support.
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• Communicate professionally with attorneys, clients, courts, governmental agencies, vendors, and other outside parties.
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• Coordinate with other members of the administrative support team to maintain workflow and departmental coverage.
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• Adhere to Firm policies, procedures, confidentiality requirements, and document-management practices.
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• Perform additional administrative and legal support responsibilities as assigned.
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KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

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• 3+ years of legal secretarial, legal administrative, or comparable law firm support experience required.
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• Prior law firm experience supporting attorneys required.
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• Demonstrated experience supporting multiple attorneys and managing competing priorities simultaneously.
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• Advanced Microsoft Word skills, including document formatting, tracked changes, styles, automatic numbering, and document organization.
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• Strong proficiency in Microsoft Outlook and Adobe Acrobat.
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• Excellent proofreading, grammar, written communication, and organizational skills.
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• Exceptional attention to detail and accuracy.
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• Strong administrative, technical, organizational, and time-management skills.
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• Ability to manage multiple priorities and deadlines in a fast-paced environment.
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• Dependable, collaborative, responsive, and professional.
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• Ability to work full-time, on-site five days per week at the Firm's Midtown Manhattan office.
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• Willingness to provide reception/front desk coverage as a regular component of the position.
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PREFERRED QUALIFICATIONS:

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• New York real estate, landlord-tenant, litigation, leasing, financing, or development law firm experience.
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• Experience with iManage or a comparable document management system.
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• Familiarity with New York courts, governmental agencies, electronic filing procedures, or DHCR.
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• Experience preparing or editing Tables of Contents and Tables of Authorities .
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• Experience with document comparisons, redlines, blacklines, and tracked changes.
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• Experience hyperlinking exhibits and preparing electronic court filings.
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• Experience with DocuSign and electronic signature workflows.
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• Experience preparing and assembling filing or service packages.
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• Notary Public commission.
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SCHEDULE:

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This is a full-time, on-site position at our Midtown Manhattan office. The anticipated schedule is generally 9:30 a.m. to 5:30 p.m. or 10:00 a.m. to 6:00 p.m. , depending upon departmental needs.

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COMPENSATION:

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$50,000-$70,000 annually

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Compensation will depend on several job-related factors, including relevant law firm experience, qualifications, education, and technical proficiency.

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Why BBG?

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Belkin Burden Goldman, LLP is one of New York City's leading real estate law firms, representing owners, developers, management companies, lenders, and other stakeholders throughout the industry. We pride ourselves on providing exceptional service to our clients while fostering a collaborative, supportive, and professional work environment.

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Our Benefits Include:

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• Competitive Compensation and Comprehensive Benefits
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• Comprehensive Medical, Dental, and Vision Coverage with Firm Participation
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• 401(k) Plan with Firm Match
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• Pre-Tax Commuter Benefits
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• Paid Time Off and Paid Holidays
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• Summer Fridays
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• Employee Referral Bonus Program
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• Collaborative, Collegial Work Environment
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• Convenient Midtown Manhattan Location Near Grand Central Terminal
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Benefits are subject to change based on Firm needs.

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Belkin Burden Goldman LLP is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, creed, color, religion, national origin, citizenship status, sex, pregnancy, reproductive health decisions, sexual orientation, gender identity or expression, age, disability, marital status, military status, veteran status, arrest or conviction record, credit history, caregiver status, domestic violence victim status, or any other characteristic protected by applicable federal, state, or local law.

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Compensation will depend on several factors, including, but not limited to, years of experience, qualifications, education, technical proficiency, and other job-related considerations. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

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Applicants who require a reasonable accommodation during the recruiting or hiring process should notify the Firm so that appropriate arrangements may be made.