Legal Secretary

Legal Administrative Assistant Real Estate Law

Location: New York City (On-Site, Full-Time)

A respected boutique law firm in Midtown Manhattan is seeking an experienced Legal Administrative Assistant to join its busy real estate practice. This is an excellent opportunity for a proactive professional to support a team of attorneys in a well-established environment known for its high-quality work and collegial atmosphere. The position is fully on-site, five days a week.

Key Responsibilities:

• Provide comprehensive administrative support to multiple attorneys
• Prepare, revise, and serve legal documents via various methods, including hand delivery, email, and postal services (e.g., FedEx, certified mail)
• Answer and route incoming calls, manage messages, and ensure timely follow-up
• Maintain attorneys' calendars and help coordinate meetings and deadlines
• Handle large mailings related to real estate legal matters
• Perform advanced document processing, including formatting legal documents, creating Tables of Authorities and Contents, redlining, and editing PDFs
• Follow established office policies and procedures
• Assist with additional administrative duties as needed

This description outlines the core responsibilities and requirements for the role and is not intended as an exhaustive list of duties. The firm is an Equal Opportunity Employer.

Qualifications

• Minimum of 5 years of legal administrative or secretarial experience, ideally in real estate law
• Familiarity with New York landlord-tenant matters or regulatory filings (e.g., New York State housing agencies) is a plus
• Knowledge of preparing documents like rent demands, cure or termination notices, and court petitions is desirable
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Proficiency in document management systems (e.g., iManage) and Microsoft Office Suite
• Ability to multitask, prioritize, and work independently in a fast-paced environment