Sales Coordinator

ToyotaLift Northeast is now one of the largest Toyota material handling resources on the East coast and supplies the industry's best products and forklifts for sale in upstate New York, South Jersey, Eastern Pennsylvania, Delaware, and Maryland.

We are hiring a Sales Coordinator! In this role, you are responsible for the coordination of sales activities, working directly with Sales Management & Sales team to provide related administrative support. This would include day-to-day administrative activities and assisting the sales team with other growth opportunities from order inception to delivery. This includes proposal generation, processing and entering of orders, various report generations, coordination of delivery and set up of equipment along with customer interaction.


What You'll Do

• Work with various software applications to support our order process.
• Facilitate the distribution of sales-related information between customers and other departments as needed.
• Provide administrative support to the Sales department.
• Interface with existing and prospective customers.
• Assist with sales proposal generation, order processing, and coordination in our CRM system.
• Work with various vendors/suppliers in support of the order process.
• Processing of supplier invoices and billing to customers.
• Maintain & analyze activity in our CRM database with regards to sales orders. Follow through with suggestions for improvement.
• Resolve sales order and inventory issues and providing feedback to corrective action.
• Maintain monthly sales reports as required.
• Coordinate the sales team by managing schedules, filing important documents, and communicating relevant information.
• Responding to complaints from customers and give after-sales support when requested.
• Coordinate the completion of all equipment sales from review and audit through invoicing.
• Maintain serialized digital inventory for both new and used equipment.
• Maintain and file sales folders with accurate information.

What We're Looking for:

• Strong communication skills-both written and verbal
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and CRM systems
• Experience in a B2B administrative or sales support role (sales or marketing certification is a plus)
• Ability to manage and maintain CRM data with accuracy and efficiency
• A resourceful mindset-you know when and how to leverage internal teams and tools
• High attention to detail with strong organizational skills
• A proactive problem-solver with sound judgment
• A collaborative, team-first attitude with a strong sense of ownership
• Excellent time management skills and the ability to handle multiple priorities
• Customer service experience with the ability to resolve issues quickly and professionally

What You'll Need

• Bachelor's degree in Business Administration or a related field, or equivalent experience
• 3+ years of experience in a B2B sales or sales support environment
• Experience with order processing and basic accounting functions
• Industry experience is a plus

What We Offer

• Competitive compensation
• Medical, Dental, Vision, 401(k) (if applicable)
• Training and development opportunities
• Stable, growing industry with long-term customer relationships

Toyotalift Northeast is dedicated to being an Equal Opportunity Employer.