Fundraising Coordinator

Fundraising Coordinator

As the Fundraising Coordinator, you will play a key role in keeping The Philadelphia Inquirer's fundraising program organized, on schedule, and on track to reach the goal. The role combines three areas: campaign support, donor stewardship, and events. You will build and manage campaign calendars, set internal deadlines, and track progress against revenue, donor and retention goals, with regular reports on where each campaign stands. You will work closely with the Vice President, Development and colleagues on the Marketing, Finance, and Analytics teams, and with external partners at The Lenfest Institute. This role will serve as the main point of contact for internal partners on fundraising campaign deliverables and timelines. Your work will also include supporting the development of a robust stewardship program, ensuring every supporter is thanked and informed. The position is an opportunity to help build meaningful programs and events that connect supporters with the impact of their giving, including the launch of new programs like newsroom briefings and signature gatherings. After each event, the role supports coordinated follow-up such as prompt thank-yous, and next steps that turn attendees into lasting supporters. This is an exciting opportunity to help build lasting support for local journalism during a milestone moment in the Inquirer's history, and to see your work directly strengthen a vital public service.

Campaigns and Programs

Coordinate multichannel annual campaigns, including direct mail, email, social media and a giving day, and manage timelines, audience lists and gift tracking. Build and manage the annual campaign calendar, setting timelines and internal deadlines for every appeal, and keeping copy, design, data and finance teams on schedule. Track campaign progress against revenue, donor count and retention goals, and prepare regular reports including progress toward goals. Maintain dashboards and moves management tracking, helping to produce regular reports leadership. Track grant deliverables, deadlines and outcomes, and gather the data and stories needed for reports. Draft and assemble grant reports and help prepare proposals and cases for support. Maintain calendars of funder deadlines and reporting requirements. Serve as the main point of contact for internal partners on campaigns and new initiatives to support the High Impact Journalism Fund. Contribute to an inclusive and positive work environment.

Stewardship

Support donor stewardship including special communications, impact reports, newsletters and briefings for leadership. Support execution of stewardship plans for major donors and foundations, including impact updates and personal touchpoints. Track pledges, payment schedules and donor recognition, and coordinate with finance on gift records. Keep the donor database accurate and up to date, and help pull reports for the team. Support timely execution of gift acknowledgments, thank-you letters and tax receipts in collaboration with finance and the Lenfest Institute.

Events

Support execution of donor events, including small newsroom briefings and larger gatherings. Coordinate with the event team on invitations, guest lists, RSVPs, vendors, logistics and invoices. Support preparation of briefing materials for leadership attending events. Support timely follow-up after each event, including thank-yous and database updates.

Who We're Looking For

At least 2-4 years of experience in nonprofit fundraising, nonprofit development, events, marketing, or related fields. Strong ability to work with data, including pulling, cleaning and analyzing fundraising data to spot trends and turn results into clear recommendations. Experience helping to maintain dashboards and reports that track progress toward revenue, donor count and retention goals. Close attention to detail and accuracy in managing donor records, gift tracking, pledges and acknowledgments. Strong project management skills, with the ability to build calendars, set deadlines, and keep several campaigns and events on schedule. Proficiency in Excel or Google Sheets. Ability to work independently and collaborate with Marketing, Finance and Analytics teams as the main point of contact for campaign deliverables. Familiarity with nonprofit fundraising, including direct mail, email, giving days, stewardship and moves management, is a plus. Experience with CRM systems (Salesforce or similar), email marketing platforms (e.g., SailThru) is a plus. Strong interpersonal skills, with the ability to engage and inspire diverse stakeholders. Strong organizational and follow-up skills to ensure a positive experience for internal and external partners. A deep commitment to supporting high-quality investigative journalism that serves the public interest and makes a lasting impact on communities. Understanding of the nonprofit media landscape is desirable.

Other Things To Know

To be considered for the position, please submit a resume and cover letter detailing your fundraising experience. All materials should be in PDF format.

About Us

The Philadelphia Inquirer is the media brand of record in Philadelphia and the region, and the largest news media organization in the state of Pennsylvania. A daily habit for almost 200 years, The Inquirer delivers Pulitzer Prize-winning news, sports, food, and lifestyle journalism multi-platform: Inquirer.com, Inquirer newspaper, e-editions, apps, newsletters, social, video, podcasts, and live events, generating 15M monthly impressions. Locally owned and headquartered in Philadelphia, no media brand is more deeply connected to the city or better understands what drives it. Our influence also extends across key drive markets, including Pennsylvania, New Jersey, Delaware, and New York, as well as to Philadelphia expats who live across the country and root for the Eagles, Phillies, Sixers, Flyers, and the Union. The Inquirer is an equal opportunity employer for all regardless of race, ethnicity, religion, national origin, gender identity, sexual orientation, age, disability, veteran status, and any other category protected by federal, state and/or local law.