Office assistant

Job Description

Job Description

About Company:

At Detroit Body Guards Protection Unit, LLC, we know that armed security professionals are essential to protecting people, property, and peace of mind. That’s why we’re committed to being more than just another security job — we’re a career destination for professionals who take pride in doing the job right.

Professional Respect
We treat our security officers like professionals — because you are. Your training, discipline, and judgment are valued here, and we make sure you’re backed by a team that understands what it takes to do the job right.

Stable, Consistent Work
We offer full-time roles, reliable scheduling, and long-term assignments. You won’t have to worry about inconsistent hours or last-minute changes

Opportunities to Advance
We promote from within. Whether you want to become a site LT, field SGT, or join our Viper team, there’s room to grow.

Team-Oriented Culture
You’ll work alongside professionals who have your back. We promote mutual respect, strong communication, and a safety-first mindset across every site.

About the Role:

The Office Assistant plays a crucial role in ensuring the smooth and efficient operation of daily office activities within the organization. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and maintaining organized records. The ideal candidate will manage scheduling, handle correspondence, and assist with data entry and document preparation to support team productivity. By maintaining a professional and welcoming environment, the Office Assistant contributes to a positive workplace culture and enhances overall operational effectiveness. Ultimately, this role supports the organization’s goals by enabling seamless office functions and timely completion of administrative tasks.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively.

Preferred Qualifications:

• Associate degree or higher in Business Administration or related field.
• Experience with office management software and database systems.
• Familiarity with basic bookkeeping or accounting principles.
• Previous experience in an office assistant or administrative support role.
• Customer service experience.

Responsibilities:

• Manage incoming calls, emails, and other communications, directing them to appropriate personnel or departments.
• Organize and maintain physical and digital filing systems to ensure easy retrieval of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
• Assist in preparing reports, presentations, and correspondence as needed.
• Support inventory management by ordering office supplies and maintaining stock levels.
• Greet and assist visitors, ensuring a professional and courteous reception experience.
• Perform data entry and update databases to maintain accurate records.
• Collaborate with team members to support special projects and administrative initiatives.

Skills:

The required skills such as proficiency in Microsoft Office and strong communication are essential for managing daily correspondence, preparing documents, and coordinating schedules efficiently. Organizational skills enable the Office Assistant to maintain orderly filing systems and manage multiple tasks without compromising accuracy. Time management is critical to prioritize responsibilities and meet deadlines in a dynamic office environment. Preferred skills like familiarity with office management software and basic bookkeeping enhance the ability to support financial record-keeping and streamline administrative processes. Customer service skills contribute to creating a welcoming atmosphere for visitors and fostering positive interactions with colleagues and clients.