EXECUTIVE SECRETARY-1A 11 (WAYNE CI)

EXECUTIVE SECRETARY-1A 11 (WAYNE CI)

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EXECUTIVE SECRETARY-1A 11 (WAYNE CI)

Salary

$25.80 - $35.27 Hourly

Location

Wayne, MI

Job Type

Permanent Full Time

Job Number

4301-26-CSA-CIU-WAYNE-257-FILL

Department

Health and Human Services - Central Office

Opening Date

05/26/2026

Closing Date

6/2/2026 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description

• Benefits

• Questions

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan ( .

Position functions as a first line supervisor overseeing administrative support staff and serves as a coordinator to the Centralized Intake director. Position is responsible for the overall day to day supervision that includes assigning work and reviewing work. Position also performs advanced secretarial assignments and assists the Centralized Intake director in the management of day-to-day activities. Serves as liaison to staff and the director; has knowledge of the director’s viewpoint in relation to sensitive and difficult situations and issues, prepares and edits materials for director’s decisions, interprets and disseminates information and coordinates office activities. Assists Director with scheduling of meetings/events and entering them into calendar. This position involves handling highly confidential matters for staff and management.

Position Description (

Job Specification

To be considered for this position you must:

• apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.

• relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.

• attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.

• attach a cover letter.

• if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions ( (Download PDF reader)

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Six years of office experience involving administrative support practices, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Additional Requirements and Information

YOUR APPLICATION FOR ANY POSITION DOES NOT GUARANTEE YOU WILL BE CONTACTED BY THE DEPARTMENT/AGENCY FOR FURTHER CONSIDERATION. ONLY THOSE APPLICANTS INTERVIEWED WILL BE NOTIFIED OF THE RESULTS.

Position Location/Remote Office: The office location for this position is at3040 W. Grand Blvd., Detroit, MI . Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or work hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

o A secure work location that allows privacy and prevents distractions.

o A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.

o Suitable lighting, furniture, and utilities.

As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Departments reserve the right to close postings prior to the closing date based on the volume of applications received.

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

For questions in regards to this specific position, please contact Lori Lindsey at View email address on click.appcast.io.

Follow us on LinkedIn ( for more job opportunities!

MDHHSJobs #MDHHSjobs#Veteranfriendly#Careerswithpurpose#CommunityHeroes

MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator ( (Download PDF reader)for the agency that posted this position vacancy.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator ( for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information ( to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?

• Yes

• No

02

EXCSEC1A – Do you possess at least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10?

• Yes

• No

03

How many years of experience do you possess, working as an Executive Secretary?

• 5+ years

• 3-4 years

• 1-2 years

• Less than 1 year

• No experience

04

The Executive Secretary not only supports the Centralized Intake Director, but they are also responsible for supervising the work of eight (8) General Office Assistant within the Centralized Intake Unit. How many years of supervisory experience do you Possess?

• 5+ years

• 3-4 years

• 1-2 years

• Less than 1 year

• No experience

05

Please describe your experience serving in a dual role as an Executive secretary and another role. If you do not possess this experience, write “N/A”. If your response does not fit in the box below, please write "see attachment" in the box and attach your response as a separate document to your application materials.

06

In this position you may be responsible for training new hires, how many years of training experience do you have?

• 5+ years

• 3-4 years

• 1-2 years

• Less than 1 year

• No experience

07

How many years of office experience do you have providing, such administrative support work as managing travel, coordinating and facilitating the administrators calendar, updating spreadsheets, maintaining reports, managing payment, and verifying employee performance.

• 5+ years

• 3-4 years

• 1-2 years

• Less than 1 year

• No experience

08

Please describe your experience with providing administrative support. If you do not possess this experience, write “N/A”. If your response does not fit in the box below, please write "see attachment" in the box and attach your response as a separate document to your application materials.

09

How many years of experience do you possess in a job that requires strong production skills related to electronic data entry (if you possess this experience, you must document it in your application materials to allow for accurate screening.)

• 5+ years

• 3-4 years

• 1-2 years

• Less than 1 year

• No experience

10

From the list below, please select the following programs you have working knowledge or experience with:

• SIGMA

• MS Word

• MISACWIS

• MIAMS

• Excel

• None of the above

11

From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.)

• A current Michigan Department of Health and Human Services (MDHHS) employee

• A Michigan Department of Health and Human Services (MDHHS) employee in layoff status

• A current State of Michigan (non-MDHHS) employee

• A State of Michigan (non-MDHHS) employee in layoff status

• None of the above

12

Are you a current MDHHS employee classified as an Executive Secretary 11 and interested in moving to the same classification and level at this location?

• Yes

• No

13

How do you or would you demonstrate that you are culturally competent in the workplace?

14

Have you been found responsible in a confirmed case of child abuse or neglect?

• Yes

• No

15

If yes, please explain in detail what changes you have made to mitigate your previous actions. If no, enter "N/A."

16

*Do you have an Intentional Program Violation from the Department of Health and Human Services?

• Yes

• No

17

*Do you have any objection to being fingerprinted or drug tested?

• Yes

• No

18

*Do you have any substantiated cases of abuse or neglect reported on the Michigan Department of Health and Human Services Central Registry?

• Yes

• No

19

Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.)

• I have been dismissed within the last two years

• I have resigned in lieu of discipline or dismissal within the last two years

• I have been suspended without pay within the last two years

• I have received a written reprimand within the last two years

• I have received an unsatisfactory rating within the last two years

• I have signed a last chance agreement with MDHHS within the last two years

• I certify that none of the above circumstances apply to me

20

**If you selected that you have been dismissed within the last two years, resigned in lieu of dismissal within the last two years, suspended without pay within the last two years, received a written reprimand within the last two years, received an unsatisfactory rating within the last two years, or signed a last chance agreement with MDHHS within the last two years, please provide an explanation below. If none of the above apply to you, please enter 'N/A'.

21

Did you attach a cover letter and a copy of your résumé to your application? (Failure to do so may result in your application being screened out.)

• Yes

• No

Required Question

Employer

State of Michigan

Department

Health and Human Services - Central Office

Address

Office of Human Resources

235 S. Grand Ave.

Lansing, Michigan, 48933

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