PURCHASING COORDINATOR

JOB DESCRIPTION

Job Title: Purchasing Coordinator
Department: Purchasing
Reports To: Director of Asset Management & Purchasing
FLSA Status: Non-Exempt (Hourly, Full-Time)
Location: N. Las Vegas, NV

Position Summary

The Purchasing Coordinator provides administrative and operational support to the Purchasing Department by assisting the Purchasing Agent and Receiving Team with the day-to-day coordination of incoming materials, purchase orders, and inventory documentation.

This position performs much of the day-to-day administrative work associated with purchasing, including receiving deliveries, verifying shipments, entering purchasing information into company systems, organizing documentation, and coordinating with internal departments when materials arrive. The Purchasing Coordinator helps ensure purchased items are received accurately, routed to the appropriate departments, and properly documented.

The ideal candidate is organized, detail-oriented, enjoys working with multiple departments, and takes pride in keeping purchasing and receiving activities running efficiently.


Essential Duties and Responsibilities

Purchasing Support

• Provide daily administrative support to the Purchasing Agent.
• Create and update purchase orders as directed.
• Enter purchasing information into company systems.
• Maintain purchasing files and vendor documentation.
• Follow up on order status and delivery dates.
• Assistwith obtaining vendor quotes when requested.
• Help resolve routinepurchasingissues by communicating with vendors and internal departments.

Inventory and Inventory Coordination

• Receive incoming deliveries and verify shipments against purchase orders and packing slips.
• Inspect deliveries for accuracy or visible damage and report discrepancies.
• Coordinate with warehouse, project management, and department leaders when materials arrive.
• Ensure materials are delivered to the correct department or project.
• Maintain receiving documentation and inventory records.
• Assistwith inventory counts and stock replenishment activities.
• Support the tracking of company assets and equipment.

Department Coordination

• Communicate delivery updates to internal teams.
• Coordinate with Accountingregardingreceiving documentation and invoice questions.
• Assistwithmaintainingpurchasing files, records, and supporting documentation.
• Support department projects and process improvements.
• Provide general administrative support to the Purchasing and Asset Management team.

Qualifications

• 1-2 years of experience in an administrative,purchasing, receiving, warehouse, inventory, or coordinator role preferred.
• Experience working with Microsoft Office, especially Excel.
• Experience with ERP systems such as NetSuite is preferred but notrequired.
• Experience in construction, entertainment production, warehouse operations, orlogisticsis a plus.
• Strong organizational skills with the ability to manage multiple priorities.

Skills and Competencies

• Excellent organization and attention to detail.
• Strong communicationskills.
• Ability to work well with multiple departments.
• Customer-service mindset.
• Ability to prioritize daily tasks.
• Basic computer and data entry skills.
• Dependable and reliable.
• Team-oriented with a willingness to help where needed.

Physical Requirements

• Frequently move throughout the warehouse and office.
• Receive, unpack, and organize incoming shipments.
• Occasionally lift and move materials up to 40 pounds.
• Sit and work at a computer for extended periods as needed.

Working Conditions

This position is performed in both warehouse and office settings. Warehouse duties involve exposure to seasonal temperature fluctuations, noise, dust, and moving equipment. Administrative and inventory-related tasks are completed in a climate-controlled office environment utilizing computers and standard office equipment.