Warehouse Admin

Admin 1 (Warehouse Administrator)

Location: Cranbury, NJ | Department: Warehouse Operations | Job Type: Full-time | Pay: $23.25 - $25.25 hrly | Shifts: Multiple Shifts Available

About the Role: Your Impact

The Admin 1 (Warehouse Administrator) plays a critical role in ensuring the smooth and efficient administrative flow of goods and information throughout the warehouse and yard. You will be the primary link between physical operations, documentation, and various support teams (e.g., Transportation and Inventory). This position requires a detail-oriented, collaborative, and analytical individual to manage logistics documentation, coordinate yard movements, and provide essential administrative support.

What You'll Do (Core Responsibilities)

Your primary focus is high-accuracy data entry, document management, and logistics coordination:

I. Logistics & Yard Management:

• Gate in and out all incoming (truckload, LTL, shuttle) and outgoing shipments, including all returns shipments.
• Physically check in and out all trailers entering/exiting the yard, logging essential status details (trailer number, seal number, etc.).
• Plan and communicate trailer movements within the yard to switchers, dock managers, and transportation planners.
• Complete daily yard checks and reconcile them with yard inventory records.
• Schedule appointments for all incoming and outgoing shipments.

II. Documentation & Data Processing:

• Arrive and/or dispatch loads into warehouse, transportation, and yard management systems.
• Close out trailers in a timely manner to meet cut times.
• Ensure completion and proper filing of all required paperwork and documentation (e.g., manifests, bills of lading).
• Process returns items, including data entry and system updates.
• Perform extensive and accurate data entry, audit processed items, and resolve data discrepancies to maintain inventory accuracy.

III. Administrative & Office Support:

• Construct meaningful, actionable reports (e.g., updating UPH forecast daily).
• Provide general office support, including purchasing and managing the inventory of supplies for the warehouse.
• Oversee the invoicing for maintenance and utilities weekly/monthly.
• Communicate effectively with various internal teams and external partners (carriers, drivers).
• Flex to support operational needs in the process path, as required.

What You'll Need (Minimum Requirements)

• High School diploma or equivalent.
• Knowledge in Microsoft Office and Excel is essential.
• Proven ability to perform extensive and accurate data entry.
• Ability to solve practical problems by thinking analytically and creatively.
• Ability to multitask and prioritize tasks frequently.
• Service and warehousing/fulfillment experience is preferred.
• Excellent relationship building, negotiation, and communication skills.
• Ability to read, analyze, and interpret complex documents in English (e.g., safety rules, operating instructions, and procedure manuals).
• Ability to deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to alternate between sitting, standing, and walking throughout the shift.
• Ability to work in both an office environment and a warehouse environment (near machinery, in non-climate-controlled conditions).
• Lifting up to 75 lbs. unassisted is required, though infrequent (less than half shift).

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know.

Wayfair is one of the world's largest online destinations for the home. We're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking.

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