Vp Of Finance Assistant

Executive Administrative Coordinator Finance

We are seeking a highly organized, detail-oriented Executive Administrative Coordinator to support our VP of Finance and a 13-member leadership team within a 55-person Finance department. This is a high-visibility role at the center of Finance operations, responsible for driving coordination, communication, and execution across key initiatives.

This position offers the opportunity to play a critical role in supporting strategic financial operations, managing executive priorities, and ensuring the seamless execution of department-wide initiatives.

Key Responsibilities

Executive & Team Support

• Manage complex executive calendars, scheduling, and meeting logistics, ensuring alignment across leadership priorities
• Coordinate internal and cross-functional meetings, resolving conflicts and ensuring efficient use of time
• Support onboarding activities and team coordination to ensure smooth integration of new hires

Treasury & Operational Support

• Monitor and manage the Treasury email inbox, handling bank supply requests and resolving issues such as AP stop payments and voids
• Order, track, and distribute bank supplies and departmental materials, including support for teams outside Finance

Project & Initiative Coordination

• Coordinate and track departmental initiatives, ensuring timely follow-up, accountability, and completion
• Support organization-wide FY27 budget coordination, including communication and distribution of materials across departments
• Assist with external surveys and regulatory reporting by gathering, organizing, and validating required data

Reporting & Documentation

• Prepare leadership-level presentations and documents using PowerPoint and Excel
• Support data tracking, reporting, and analysis through Excel-based tools
• Assist with smaller projects involving data organization, tracking, and compilation

Qualifications

Required Skills & Experience

• 5+ years of experience in an administrative, executive support, or operations coordination role
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong attention to detail with a high level of accuracy and follow-through
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Adobe

Core Competencies

• Exceptional organizational and time management skills
• Strong communication skills with the ability to interact across all levels of the organization
• Ability to work independently with minimal supervision
• Proactive problem-solving mindset with a focus on execution and results