Administrative Assistant

Job Summary:

The Administrative Assistant supports the smooth running of the Central Valley Renewable Fuels office day-to-day operations by handling essential administrative and organizational tasks. This position will also support the accounting department by accurately recording and processing all financial transactions related to the company’s accounts payables. 

Essential Functions:

• Greet & assist clients, colleagues and visitors
• Organize meeting rooms and order lunches
• Ensure supply room is stocked and organized
• Check & distribute the mail
• Help prepare quarterly reports & mail them 
• Review, verify, and process vendor invoices 
• Enter invoices into the accounting system 
• Reconcile vendor statements and resolve discrepancies 
• General Ledger coding knowledge
• Perform all other duties as assigned by supervisor(s).

Required Skills/Abilities: 

• Strong attention to detail and accuracy 
• Good organizational and time management skills
• Strong attention to detail and accuracy 
• Good organizational and time management skills 
• Clear communication 
• Proficient in Microsoft Office 

Supervisory Responsibilities:

• None 

Education and Experience:

• 1–3 years of accounts payable or general accounting experience 
• Basic understanding of accounting principles 
• Experience with ERP systems 
• Knowledge of GAAP principles 
• Ability to work independently and meet deadlines 
• Strong problem-solving abilities 

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer 
• Prolonged periods of standing and walking 
• Must be able to lift up to 15 pounds at times 
• Ability to perform repetitive movements over long periods of time 
• Requires frequent reaching, stooping, bending, kneeling, and crouching 
• Requires lifting, positioning, pushing, and/or transferring equipment and materials 

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Grapevine Operating Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.