Human Resources Generalist

Job Description

Job Description

Position: Human Resources GeneralistCompensation: $65,000 - $68,000 annuallyDept: Human ResourcesType:ExemptReports To: Assistant Director of Human Resources  Location:On Site 

Company Overview:

Shrub Oak International School (SOIS) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions. Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family-centric, supportive environment. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence-based clinical and academic approaches in ASD education.

As a school, SOIS maintains a smoke-free environment to ensure the health and safety of our students, employees, and community. We are a residential school located on a scenic 127-acre campus which includes multiple buildings and a working farm for student programming. The work environment will include both indoor and outdoor spaces.

 

Who We Are:

SOIS is a community of dedicated professionals that work together to find meaning with and for our students. We strive to make every day memorable in positive ways, and to manage students’ difficulties as a team. We are accountable, timely, and show up whenever needed to support our students and each other.
We are guided day-to-day by our four core principles.

• We Care
• We are Innovative
• We are Collaborative
• We are Resourceful

 

Benefits: (check for FT, PT or All)

• Reduced Cost Meals every shift on site (All)
• Employee assistance program (EAP) (All)
• Insurance coverage: Health, vision, dental, life, supplemental and pet insurance (FT)
• Flexible spending account (FSA) (FT)
• Generous Paid time off (PTO) (FT)
• 401k w/company match (FT)
• Tuition/Professional development assistance (FT)

 

Who You Are:

• You have a passion for working with the autism population and ensuring the safety and well-being of students and staff.
• You get the job done and are capable of strategic thinking while simultaneously rolling up to your sleeves to lead and teach by example.
• You have exceptional communication skills with the ability to engage effectively with staff, leadership, and external partners, both verbally and in writing.
• You are capable of understanding and communicating with individuals at all levels, promoting open dialogue and effective relationships.
• You have a strong attention to detail with excellent follow-through on HR tasks, compliance and documentation.
• You are a strategic thinker with the ability to align HR functions with the school’s mission while focusing on operational efficiency and business needs.
• You are skilled in mediating conflicts, addressing complaints, and navigating sensitive issues with empathy and professionalism.
• You have the ability to handle confidential information while maintaining privacy and regulatory compliance.
• You are effective at managing multiple HR projects and ensuring deadlines are met with quality results.
• You have the ability to work collaboratively with school leadership, managers, and staff to meet organizational goals.
• You have a strong understanding of employment laws, especially in an educational and residential setting for children with autism.
• You have the ability to design, deliver, and manage employee training programs to support staff development and compliance.
• You are knowledgeable in the diverse needs of staff and students in an autism-focused school environment, fostering inclusivity.
• You have strong decision-making skills with the ability to consider the broader impact on employees and the organization.
• You are familiar with HRIS systems and advanced MS Office skills for managing personnel records and compliance tracking.
• You are a proactive learner focused on developing HR skills and knowledge relevant to the school environment.

 

Job Responsibilities:

• Oversee the compliance and documentation for new hires, ensuring all required paperwork, background screenings, and pre-employment testing are completed in collaboration with Talent Acquisition.
• Ownership of ongoing compliance tracking and administration for all staff, ensuring adherence to federal, state and local regulations.
• Maintain and audit HRIS systems to ensure accurate data management
• Maintain and audit driving records and documentation for employee driver eligibility.
• Act as a primary point of contact for employee relations, including addressing complaints, moderating mediations, overseeing development plans, and managing terminations.
• Lead investigations related to employee concerns or grievances, ensuring fair and consistent outcomes.
• Guide employees through the leave of absence processes, managing the filing, tracking and return-to-work procedures.
• Provide open-door support to employees, offering guidance on performance improvement and career development opportunities.
• Serve as the go-to knowledge expert, advising the management team with compliance on federal, state, and local unemployment laws, recommending best practices for HR operations.
• Conduct stay and exit interviews, compile trending data, and communicate finding leadership to inform retention strategies.
• Partner with the HR Manager to develop and implement policies and training programs that align with business needs and organizational values.
• Administer and track FMLA, PFL, and leave of absence programs, ensuring compliance with all applicable laws.
• Handle worker’s compensation claims and assist in managing the associated processes, ensuring compliance and accuracy.
• Support OSHA compliance and tracking, ensuring the organization meets all safety regulations.
• Assist with various HR-related projects and other duties as assigned, providing support across the department.

Please note: This job description is not a comprehensive list of tasks or responsibilities. Specific assignments can change within the relevant field and training of your position, with or without notice.

 

Position Requirements:

• Bachelor’s degree in human resources, psychology, business administration, or a related field (or college degree in progress with 4+ relevant work experience)
• Minimum of 2 years’ experience as an HR Generalist with a degree
• 2+ years of onboarding and training experience
• Demonstrated in-depth knowledge of federal, state, and local employment laws and regulations.
• Experience with FMLA, PFL, and Leave of Absence administration
• Employee relations experience includes handling complaints, investigations, terminations and corrective action oversight.
• Understanding of benefit enrollment and tracking.
• 2+ years of onboarding and training experience required; developing training materials and communications preferred.
• Valid driver’s license with the ability to pass a DMV abstract screening is required.
• Experience in a school, educational, or residential settings (specifically with children, such as an autism-focused or special education environment is a plus).
• HRIS (Human Resources Information System) proficiency.
• Knowledge of special education laws, guidelines, and regulations
• Knowledge of or experience working in therapeutic and residential settings for children with autism or other developmental disabilities.
• Due to the nature of work in supporting our students, all job description list the physical requirements for that position
• Our campus consists of some paved areas but primarily consists of grass, gravel paths and parking lots. Additionally, many areas of our building are fully accessible, however, as a historic building some areas are only accessible by stairs.
• You must be able to ambulate around the campus, including hills, stairs, grass and gravel.
• Special Accommodations can be requested but will only be approved if the accommodation does not impact the ability to perform your position and it does not put yourself, a student, or any other staff member at risk of harm or injury.

 

Competencies:

• Mandated Reporter Training
• PPE
• Sexual Harassment Training

 

EEO Statement:

Shrub Oak International School is an Equal Opportunity Employer.  Reasonable accommodation can be requested to enable individuals with disabilities to apply for a job or to perform the essentials functions of their job. Requests may be approved if the position/department/school/students will not be adversely affected. Please advise us if you require a reasonable accommodation.

 

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