Executive Assistant - Campuses & Discpleship

Job Description

Job Description

Position: Executive Assistant to Pastor of Campuses/Discipleship

Primary supervisor: Executive Pastor Campuses/Discipleship

Job Location: Central Offices   Position Type: Full-time

Summary of Position: The Executive Assistant to the Pastor of Campuses/Discipleship is responsible for providing administrative oversight and support to the mission of Biltmore Church as it relates to the Multi-Site Campus ministries on a day-to-day basis. Additionally, this position works alongside the Central Discipleship team in administrative & planning capacities. 

Essential Qualities and Qualifications: 

• A personal and active relationship with Jesus Christ modeled by a commitment to supporting the vision, leadership, and theology of Biltmore Church

• An expressed passion and calling for serving Jesus in a Kingdom-minded, fast-paced, local church setting

• Active involvement in a weekly Connect Group with Biltmore Church is required

• Demonstrates initiative with an ability to work effectively apart from close supervision

• Proficient in computer skills, including Microsoft Word, Excel, Outlook, and Google Drive

• Excellent grammar, spelling, and vocabulary needed, and experience in managing budget

• Proactive and effective communicator in person, on the phone, and by email/text

• Ability to maintain confidentiality of sensitive and/or proprietary information

• Highly organized and detail-oriented

Essential Responsibilities: 

• Support XP of Campuses/Discipleship in email management, people scheduling, PTO, meeting agendas, Rock database reports, executive summaries, budgets/receipts & calendaring. 

• Maintain organized systems for resourcing campuses, scheduling, communication, and event execution.

• Ensure confidentiality of personnel, correspondence, meeting notes. 

• Coordinate in office hospitality for members, guests, staff, as well as CP off-sites with excellence. 

• Coordinate with Lead Pastor’s office & Events Staff on calendar management for church-wide events

• Foster cross communication between Executive Team Assistants

• Provide assistance to Campus Pastors & Central Discipleship Team, as directed by XP of Campuses/Discipleship, in communication, annual budgeting and ministry initiatives 

• Partner with Discipleship Director to equip Campus Pastors, discipleship teams, and group leaders with campus insights, group leader equipping, & administrative support for events. 

• Coordinate with Central Discipleship Team and campus teams to launch and maintain Groups, as well as yearly Group Emphasis Events (Men’s/Women’s Nights, David’s Men, 2:2 Women)

• Assist XP of Campuses/Discipleship in overseeing Deacon & Widow Ministry 

• Attend weekly Campus Pastor meeting, 1:1’s, Central Staff & All Staff meetings

• Provide support for Biltmore Church high level events (A+, A, as requested by Executive Team)

• Other tasks as assigned by the XP of Campuses/Discipleship