Accounts Payable Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Accounts Payable Specialist Full Time Clerical Fair Oaks, IN, US 8 days ago Requisition ID: 1053 Position Title: Accounts Payable Specialist Department: Accounting Reports to: Controller Employment Type: Full-Time; Exempt Position Summary: We are seeking a highly organized, detail-oriented, and high-volume Accounts Payable Specialist to join our corporate finance team. Reporting directly to the Controller, this position is responsible for the full-cycle execution, auditing, and maintenance of the accounts payable lifecycle across multiple distinct corporate entities. The ideal candidate will have extensive experience navigating multi-entity business structures, managing large vendor networks, maintaining compliance, and executing high-volume payment processing batches. A strong comfort level with modern ERP workflows and a focus on process efficiency are essential for success in this role. Duties & Responsibilities: Manage the end-to-end accounts payable lifecycle for multiple corporate entities, ensuring precise data entry, general ledger coding, and cost allocation across separate business units. Set up vendor files with complete contact and address information, banking ACH information, and tax documents, as required. Acts as the primary point of contact for all vendor inquiries. Take full ownership of the on-boarding process, including collecting and verifying W-9 forms, maintaining precise master vendor files, and managing year-end 1099 reporting compliance. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Execute high-volume 3-way matching of purchase orders, receiving documents, and invoices. Route discrepancies to corresponding department heads and resolve pricing or quantity variances directly with vendors. Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments. Maintains accounting ledgers by verifying and posting account transactions. Reports sales taxes by calculating requirements on paid invoices. Reimburses employees by receiving and verifying expense reports and requests for advances and preparing checks. Reviews credit cards for proper documentation. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Opening, sorting invoices that are mailed or retrieving invoices from the AP invoice account. Matches check payments to paper documents, if applicable. Maintains historical records by scanning and filing documents. Perform other duties and responsibilities or special projects as assigned or requested. Position Requirements: Strong adherence to ethical standards. Demonstrated critical thinking skills, including the ability to effectively lead people, solve problems and make logical, thought-out decisions. Must be able to manage the pressures of simultaneously coordinating a wide range of projects and assignments. Protects organization's value by keeping information confidential. Updates job knowledge by participating in educational opportunities. Excellent verbal and written communication skills. Detail orientated and thorough in completing tasks. Collaborator with excellent interpersonal communication skills. Able to maintain composure in intense situations. At all times provide a favorable image of Fair Oaks Farms to promote its philosophy, products, and services. Complete the job responsibilities and performance objectives in a timely and effective manner and in accordance with company policies and procedures. Proficiency in Microsoft Office software, including Excel. Education / Qualifications / Experience: Highschool diploma or GED required. Associates degree or higher in accounting related field a plus. 3-5 years of dedicated, full-cycle accounts payable experience. Explicit experience managing payables for multi-entity corporate structures is highly preferred. Proficiency working within a mid-to-large tier ERP environment a plus as well as experience working with SAP Business By Design a plus. Previous experience with automated invoice capture platforms, optical character recognition (OCR) software, or paperless digital approval workflows is a plus. Exceptional organizational skills, extreme attention to detail under tight weekly deadlines, and the ability to maintain strict confidentiality with respect to corporate documents is required. #J-18808-Ljbffr