Temporary Events Assistant (Six-Month Assignment)

As the temporary Events Assistant at this law firm, you will be responsible for progressing department initiatives towards operating seamless, effective events and business development efforts. This role requires clear, consistent communication across internal teams and external vendor contacts. You will utilize your exceptional project management skills to organize seamless internal and external events ranging from virtual to in-person conferences, webinars, networking, and social experiences. This professional has a tasteful eye for design and assists with the full production process while managing budget, multiple communication channels and post-event reporting. If you are someone able to juggle multiple projects at once with exceptional professional cadence, please apply today!

Key Responsibilities:

• Extend assistance with the full planning, creation and execution of various events.
• Manage all communication efforts with internal departments reviewing budgetary guidelines, marketing materials for promotion, and pre and post surveys as well as external vendor communication and outreach.
• Update and monitor events calendar.
• Ensure day-of logistics operate smoothly and successfully, includes occasional travel to event host locations.
• Oversee all parts of event registration such as making distribution lists and producing confirmations and reminders for attendees.
• Assist in the coordination of event logistics including design, catering, signage and materials.
• Research new event venues and establish relationships with vendors.
• Compose, edit and review registration, communication and invitations through email marketing campaigns with a fine attention to detail.
• Provide data management through reporting and follow-up event summarizations.
• Offer administrative support through scheduling meetings, sending internal communications, shipping, and invoice and payment processing.

Why Youll Love Working Here:

• A hybrid work environment.
• Attorneys who love to teach employees and offer continuous training and development.
• A leader in philanthropic and community efforts.
• This is a temporary opportunity seeking a six-month commitment.

What Were Looking For:

• Organized. You know how to prioritize your activities and use your time effectively.
• Communicator. You have excellent written and verbal communication skills.
• Go-getter. You take initiative in fast-paced environments and adapt quickly when needed. Flexibility for light travel and is a must!
• Tech-savvy. You know the ins and outs of Microsoft Office Suite and have experience working with event software.
• Experienced. You have at least three years of experience in large scale event planning or project management, bachelors degree preferred.
• Professional. You provide exceptional customer service, work well with a team, and always treat others with respect.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employers discretion.

Essential to Hawthorne Lanes success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.