Project Manager

Job Description

Job Description

POSITION SUMMARY

The Project Manager oversees the planning, direction, and coordination of daily construction management activities. This role is responsible for managing multiple projects from inception through to completion, ensuring projects are delivered on time, within budget, and to the required quality standards.

ESSENTIAL FUNCTIONS

• Project Planning & Execution : Oversee all aspects of the project lifecycle, from initial planning to completion, ensuring projects are delivered on time, within budget, and to the required quality standards.
• Schedule Management : Develop and maintain the master project schedule, ensuring timely updates and adjustments as required. Work closely with the superintendent and subcontractors to sequence construction activities efficiently and manage any changes to the schedule. Ensure that all milestones are met and address any delays proactively.
• Buyout, Scopes & Contracts : Manage the buyout process, including finalizing scopes of work, negotiating contracts, and ensuring all parties are aligned on deliverables. Oversee subcontractor and vendor agreements, ensuring they meet project requirements and are in line with budget and schedule constraints.
• Change Management : Proactively manage and process project change orders. Coordinate with the estimating team to assess the cost and schedule impact of changes, ensuring all modifications are documented, approved, and incorporated into the project plan.
• Owner/Subcontractor Billings : Lead the preparation and submission of accurate owner requisitions. Manage all subcontractor billings and ensure timely payments. Track and control the financial health of the project through regular reconciliation of billings and progress payments from both owners and subcontractors.
• Financial Analysis & Monthly Fee Projections : Conduct regular financial analysis to monitor project profitability. Prepare detailed monthly fee projections, outlining anticipated project revenue and cash flow. Collaborate with the finance team to forecast future financial performance and identify any potential shortfalls or opportunities for cost savings. Ensure that all financial reports are accurate, timely, and aligned with the company’s financial objectives.
• Proposal Development : Lead the development of technical proposals, presentations, and contract packages for potential projects. Collaborate with estimating and business development teams to ensure proposals are comprehensive and competitive.
• Risk & Quality Management : Identify potential risks to the project and develop mitigation strategies. Ensure all work meets quality standards, complies with relevant regulations, and adheres to safety protocols.
• Client & Stakeholder Communication : Maintain regular communication with clients, provide updates, addressing concerns, and ensuring client satisfaction throughout the project.
• Team Leadership & Coordination : Lead and manage project teams, including subcontractors, suppliers, and internal staff. Collaborate with superintendents and other stakeholders to ensure seamless coordination of work.
• Documentation & Compliance : Coordinate the development and updating of comprehensive project documentation, including procurement tracking logs, submittals logs, RFI logs, contingency logs, etc. Ensure compliance with all legal, regulatory, and safety requirements.
• Mentoring & Performance Management : Coach and mentor Assistant Project Managers and Project Engineers, conduct performance evaluations and help team members develop their careers.
• Innovation & Continuous Improvement : Contribute ideas to improve efficiency and effectiveness within the company and resolve scope-of-work disputes collaboratively.

PHYSICAL DEMANDS AND WORK ENVIRONMENTAL FACTORS ( The factors described here are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job. The environmental factors described are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional factors, if applicable, must be specified.)

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk and hear. Standing and walking is required. The noise level in the work environment is usually moderate. The employee must occasionally lift and/or move up to 50 pounds. Employee must be able to climb stairs and ladders for site access and occasionally tolerate exposure to heights during jobsite visits. 

Typical office conditions, plus occasional visits throughout construction project sites including rooftops. Work environment could involve some exposure to hazards or physical risks, which require following basic safety precautions. Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises. Position may require travel to other locations for public relations, meetings, training, and education.

EXPERIENCE AND QUALIFICATIONS:

• At least 5+ years’ experience managing commercial construction projects.
• Proven ability to manage budgets, maximize profitability
• Excellent verbal and written communication skills.
• Demonstrated expertise in negotiating contracts and change orders.
• Ability to make timely, complex decisions.
• Proficient in MS Office, construction management software, and industry-standard practices and processes.
• Demonstrated knowledge of the Material Submittal process, RFP's and RFI's
• Strong relationship-building and teamwork skills, both internally and externally.