Warehouse Administrative Assistant

Job Description

Job Description

Duties and Responsibilities:

·         Maintain accurate asset records in IQ and SnapTracker systems.

·         Assist with inventory tagging and ensure tags are affixed according to company guidelines.

·         Perform routine data entry related to asset acquisitions, transfers, and disposals.

·         Support physical inventory counts, and cycle counts as directed.

·         Investigate minor inventory discrepancies and escalate issues to the Asset Manager.

·         Generate and distribute scheduled inventory and asset reports.

·         Process disposition transactions and documentation under the direction of the Asset Manager.

·         Communicate product arrivals and status updates to customers as needed.

·         Ensure proper documentation is maintained for asset acquisition, retention, and disposition.

·         Assist in preparing reports on damaged items or discrepancies.

·         Organize asset files and maintain digital and physical documentation.

·         Coordinate with warehouse staff to verify asset locations and status.

·         Follow established procedures for handling unclaimed assets per customer Terms & Conditions.

·         Provide general administrative support to the asset management team.

Education and Experience:

·         High school diploma or GED required.

·         1–2 years of experience in inventory control, warehouse administration, or data management preferred.

·         Strong attention to detail and organizational skills.

·         Ability to manage multiple tasks and meet deadlines.

·         Strong written and verbal communication skills.

·         Proficiency in the following programs required:

o   Microsoft Office Suite

o   Google Docs

o   Smartsheets

o   Snaptracker

o   IQ