Administrative Assistant

On-Site role

Job Description:

• The Administrative Assistant will provide on-site administrative support for Technology Organization Field Operations in the Mississippi and Mobile regions.
• Based in Gulfport, this role will report to the local Field Operations Supervisor and support day-to-day operations, projects, employees, and leaders across both regions.
• The position requires a consistent local presence, strong organization, sound judgment, and the ability to manage multiple priorities with limited supervision.

Key Responsibilities:

• Process employee time and maintain required timekeeping reports.
• Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses.
• Coordinate utility bill processing and related usage tracking for Mississippi locations.
• Maintain employee training records, group schedules, calendars, and local conference room calendars.
• Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements.
• Arrange business travel for supervisors and staff.
• Prepare presentations, reports, correspondence, and other business documents.
• Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials.
• Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking.
• Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying.
• Support special projects and provide backup administrative coverage for Field Operations as needed.
• Travel within the supported regions approximately 20% of the time.

Education and Experience:

• High school diploma or equivalent required; college degree preferred.
• Two or more years of administrative support experience preferred.
• Experience supporting a large department, operations team, or customer service organization is highly desired.
• Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred.
• Experience using Oracle or a similar system for time, expense, and invoice processing is preferred.
• Must qualify on the required pre-employment clerical assessment.
• Certified Administrative Professional or similar administrative certification is desired but not required.

Knowledge, Skills, and Abilities:

• Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines.
• Strong customer service, interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to maintain accurate records, reports, calendars, and administrative data.
• Ability to protect confidential and sensitive information.
• Ability to exercise independent judgment, take initiative, and work with minimal direction.
• Flexibility to respond to changing priorities and support work outside normal administrative duties when needed.

Behavioral Expectations:

• Professional, trustworthy, and service-oriented.
• Proactive, dependable, and committed to accurate, timely results.
• Adaptable team player who supports a positive work environment.
• Consistently demonstrates company values and sound judgment.

Work Requirements:

• This is an on-site position in Gulfport, Mississippi, five days per week.
• Approximately 20% travel is required to support the Mississippi and Mobile regions.
• A valid driver’s license and the ability to travel to supported work locations are required.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website:  Denken Solutions Careers