Receptionist

Job Description

Job Description

We are looking for a welcoming and highly organized Receptionist to support daily front desk and administrative operations for a construction-focused office in Austin, Texas. This Contract position plays an important role in creating a well-organized office experience by managing communications, coordinating supplies and services, and assisting leadership with key administrative needs. The ideal candidate is service-oriented, detail-conscious, outgoing, and comfortable balancing reception coverage with a wide range of office support responsibilities.

Responsibilities:

• Oversee the front desk throughout standard business hours, greeting visitors and maintaining a welcoming, well-organized reception environment.

• Manage incoming phone traffic on a multi-line system, directing calls accurately and responding to general inquiries with courtesy.

• Process daily mail, deliveries, packages, and faxed documents, and coordinate outgoing shipments with couriers and overnight carriers.

• Arrange conference calls and provide meeting support, including food orders, room preparation, and post-meeting cleanup as needed.

• Monitor office, kitchen, and printing supply levels, place approved orders, and keep inventory records current and organized.

• Coordinate with external vendors to support office equipment, supply replenishment, and general workplace operations.

• Maintain the cleanliness and readiness of shared spaces such as conference rooms, kitchen areas, printer stations, and other common areas.

• Provide administrative support to leadership, including help with correspondence, scheduling materials, agendas, and report preparation.

• Submit purchase orders promptly and ensure related documentation is delivered accurately to the appropriate department.

• Assist internal teams with additional administrative and office coordination tasks as business needs require.

• High school diploma or equivalent required.
• At least 3 years of experience in an office, administrative, or front desk support role.
• Proven ability to manage receptionist duties, including handling inbound calls on a multi-line phone system.
• Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively.
• Proficiency with Microsoft Office applications and the ability to learn office systems and tools quickly.
• Detail-oriented and approachable communication style with a strong customer service mindset.
• Reliable transportation for occasional office-related errands.