Assistant Director, Financial Aid

Assistant Director, Financial Aid Position Summary: The Assistant Director of Financial Aid supports JCCC mission by assisting the Director in the strategic leadership, regulatory oversight, and institutional accountability of Title IV financial aid programs. This role provides primary oversight of the Federal Pell Grant Program, Workforce Pell initiatives, and compliance responsibilities related to Gainful Employment and Financial Value Transparency regulations. The incumbent safeguards institutional eligibility and minimizes compliance risk by ensuring adherence to federal, state, and institutional regulations, including oversight of Pell eligibility, reconciliation, reporting accuracy, and audit readiness. This position collaborates with campus partners to support Workforce Development and eligible academic programs while ensuring alignment with federal accountability standards, and supervises the compliance team. Required Qualifications 3+ years of progressively responsible financial aid experience, including Federal Pell Grant administration and demonstrated experience supporting institutional accountability and regulatory compliance functions. Demonstrated knowledge of Pell Grant regulations, including Lifetime Eligibility Used (LEU), Mandatory Recalculation Dates (MRR), reconciliation, clock‑hour programs, Workforce Pell, and related Title IV reporting and accountability requirements. Experience contributing to audit readiness, program review preparation, policy development, internal controls, and institutional risk mitigation efforts. Experience working with non‑traditional student populations, including Workforce and CTP students. Preferred Qualifications Prior supervisory or leadership experience. Experience serving in an acting or interim leadership role. Familiarity with state‑level reporting requirements (e.g., KBOR), strong data analysis and Excel skills. Position Details Leadership, Administrative Oversight & Institutional Accountability: Assist the Director of Financial Aid in the strategic leadership, daily operations, and administrative oversight of the Financial Aid Office. Provide leadership and guidance to staff on complex student cases, compliance interpretation, operational challenges, and best practices to maintain program integrity and service excellence. Support the development, implementation, and continuous evaluation of policies, procedures, and internal controls to strengthen institutional accountability, regulatory compliance, and risk mitigation. Maintain current knowledge of federal financial aid regulations, including Federal Pell, Workforce Pell initiatives, Gainful Employment (GE), and Financial Value Transparency (FVT) requirements. Collaborate with campus partners and represent the Financial Aid Office in cross‑departmental initiatives, institutional accountability efforts, audits, program reviews, and compliance‑related activities. Assist with strategic initiatives, special projects, and operational improvements as assigned by the Director or executive leadership. Serve as Acting Director of Financial Aid during periods of absence or vacancy, assuming leadership responsibility and decision‑making authority to ensure continuity of operations and regulatory compliance. Supervise the Compliance team, including Sr. Compliance Coordinator and Fraud Prevention Specialist. Pell Grant Program Oversight & Compliance: Oversee and administer the Federal Pell Grant Program, ensuring compliance with federal, state, and institutional regulations. Manage Pell Grant reconciliation, aligning institutional systems with COD. Review and resolve Pell errors and rejects, including timely corrections and documentation. Monitor and manage Lifetime Eligibility Used (LEU) and resolve over‑eligibility issues. Review and resolve Multiple Reporting Records (MRR). Process and oversee Pell restorations related to loan forgiveness, discharge, or reinstated eligibility. Translate and convert clock‑hour enrollment to credit‑hour equivalencies for Pell awarding. Identify, resolve, and document Pell over‑awards. Workforce Development, CTP & External Collaboration: Administer Pell eligibility for Workforce Development programs, including short‑term and non‑traditional academic pathways. Support Pell awarding for Comprehensive Transition and Postsecondary (CTP) students. Collaborate with academic departments to ensure accurate enrollment reporting and program eligibility. Coordinate with Kansas Board of Regents (KBOR) or other applicable state agencies to ensure compliance and reporting accuracy. Serve as a subject matter expert for Workforce Pell and evolving federal guidance. Student & Staff Support: Work directly with students to resolve complex Pell eligibility and compliance issues. Provide guidance and training to staff on Pell regulations, Workforce Pell, clock‑hour conversions, and compliance requirements. Support audit preparation, program reviews, and internal compliance assessments. Benefits Health insurance with some employer‑paid options. Life insurance & AD&DD (employer provided). Retirement plans (403(b), 457(b), and KPERS). Paid time off (vacation, sick, personal, and floating holidays). 14 days of paid holidays. Full tuition reduction for JCCC credit courses (for employee and eligible dependents). Tuition reimbursement / assistance for non‑JCCC courses for employee. Free access to the Gym on campus for all employees and dependents. Discount to the Hiersteiner Child Development Center. Equal Employment Opportunity Statement JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws. Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to the Title IX Coordinator (View email address on click.appcast.io), the Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, View phone number on click.appcast.io; or to the Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: View phone number on click.appcast.io, Facsimile: View phone number on click.appcast.io, Email to: View email address on click.appcast.io. Final consideration includes a criminal background investigation. Individual hiring departments may elect to administer pre‑employment tests relevant to essential job functions as part of the hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. Applicants are encouraged to apply prior to the review date listed in the posting. #J-18808-Ljbffr