Executive Administrative Assistant

Job Description

Job Description

Executive Assistant to the CEO

Portland, Maine (Hybrid)
Full-Time | Executive-Level Opportunity

Position Overview

An established and growing technology-focused organization is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO. This is not a traditional administrative role. The successful candidate will play a key role in supporting executive leadership, coordinating high-priority initiatives, managing cross-functional projects, and helping drive organizational growth.

This position offers significant visibility across the business and a long-term opportunity for increased leadership responsibility.

Key Responsibilities

• Serve as a trusted partner to the CEO, managing priorities, communications, scheduling, and executive workflow.
• Coordinate and track complex initiatives involving multiple departments and external stakeholders.
• Maintain project plans, monitor deadlines, and provide regular progress updates.
• Prepare executive correspondence, presentations, reports, meeting materials, and briefing documents.
• Capture decisions, action items, and follow-up activities from executive meetings.
• Act as a liaison with attorneys, accountants, consultants, strategic partners, and other external advisors.
• Organize and maintain confidential corporate records, contracts, and documentation.
• Support board, governance, and leadership reporting activities.
• Assist with the implementation of strategic growth initiatives and special projects.

Qualifications

• 7+ years of experience supporting a CEO, founder, or senior executive.
• Demonstrated success managing complex projects with multiple stakeholders.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proven ability to handle confidential information with professionalism and discretion.
• Experience working with executive teams, boards, investors, advisors, or corporate governance activities is highly desirable.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and SharePoint.
• Bachelor's degree or equivalent professional experience preferred.

Desired Attributes

• Highly proactive with a strong sense of ownership and accountability.
• Able to thrive in a fast-paced, evolving environment.
• Excellent judgment and problem-solving skills.
• Strong relationship-builder who can effectively interact with senior leaders and external partners.
• Interested in taking on increasing responsibility and contributing to long-term organizational growth.

Compensation & Benefits

Competitive executive-level compensation and comprehensive benefits package, commensurate with experience.