Barnhart Learners to Leaders Administrative Assistant

Beeville ISD Job Description Barnhart Learners to Leaders Administrative Assistant

Job Title: Administrative Assistant Exemption Status/Test: Nonexempt Reports to: Program Coordinator Date Revised: 07/2026 Dept./School: Elementary School Pay: $22.00/hour

Primary Purpose

Under moderate supervision organize and manage the routine work activities of a central administrative department office for the Afterschool Programs. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the public.

Qualifications

Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Knowledge of school district organization, operations, and administrative policies Ability to make independent decisions regarding planning, organizing, and scheduling Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Excellent public relations, organization, communication, and interpersonal skills Experience: Secretarial experience preferable in public education.

Major Responsibilities and Duties

Records, Reports, and Correspondence 1. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.

Accounting 1 Monitor and process personnel time records.

2. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

3. Maintain confidentiality of information.

Supervisory Responsibilities

None.

BISD is an equal opportunity employer.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.