Senior Office Assistant

Job Title Administrative, Fundraising, Grant, and Event Support for the Lancaster Performing Arts Center Foundation Job Description Provides administrative, fundraising, grant, and event support for the Lancaster Performing Arts Center Foundation and its Board of Directors. Assists with Board administration, grant activities, donor and sponsor records, fundraising initiatives, and special events. Examples of Duties Duties may include, but are not limited to, the following: Prepare and distribute Board and committee meeting materials, including agendas, minutes, financial reports, and supporting documents. Maintain organized records and tracking systems for Board activities, grants, donors, sponsors, vendors, pledges, revenues, and expenses. Research grant opportunities, prospective sponsors, and other funding sources. Assist with grant applications, proposals, supporting documentation, reporting, and administration. Support fundraising campaigns and sponsorship programs, including donor communications, acknowledgments, and sponsor benefit fulfillment. Plan and coordinate fundraising events, receptions, and auctions, including vendors, invitations, registration, guest lists, volunteers, and auction items. Draft and format correspondence, reports, presentations, and promotional or fundraising materials. Serve as a professional point of contact for Board members, donors, sponsors, vendors, volunteers, staff, and the public, and handle incoming communications. Attend occasional evening or weekend meetings and events as assigned. Perform general administrative and other related duties as assigned. The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered (non-exempt or exempt.) Minimum Qualifications Required Skills: Strong written and verbal communication skills. Ability to research, organize, and summarize information. Strong organizational skills, attention to detail, and follow-through. Ability to manage multiple projects, priorities, and deadlines. Proficiency with standard office software, spreadsheets, databases, and online systems. Ability to maintain accurate records and protect confidential information. Ability to work independently and collaboratively. Ability to deal tactfully and effectively with staff, Board members, donors, sponsors, vendors, volunteers, and the public. Education and Experience: Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance. College coursework in business, nonprofit management, communications, marketing, event management, arts administration, or a related field is desirable. Administrative experience involving fundraising, grant support, event coordination, database management, or nonprofit organizations is desirable. Supplemental Information Core Competencies: Problem Solving Analytically and logically evaluating information Learning Agility Seeking learning opportunities and applying the lessons to work Handling Stress Maintaining emotional stability and self-control under pressure, challenge, or adversity Professional Integrity & Ethics Displaying honesty, adherence to principles, and personal accountability Safety Focus Showing vigilance and care in identifying and addressing health risks and safety hazards Customer Focus Attending to the Needs and expectations of customers Informing Proactively obtaining and sharing information Teamwork Collaborating with others to achieve shared goals Valuing Diversity Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Guiding Principles Put people first. Be visionary. Be an ambassador for Lancaster. Be Fiscally Responsible. Be Creative. Always Improving. Be Adaptable and Resilient. Essential Physical Requirements: Ascend/Descend stairs/ladders/balance (moderate) Position self to bend or twist (frequent) To move, transport, position items up to 15 lbs. (frequent) Exposed to outdoor weather conditions (infrequent) Operate Equipment (none) Stationary or squatting position (frequent) Environmental Factors: Work under time pressure (moderate to frequent) Interruptions (frequent) Essential Cognitive Functions: Analyze (continuous) Computations (frequent) Generate Written Work Product (moderate) Independent Problem Solving (continuous) Interruptions (frequent) Maintain Positive Public Relations (continuous) Organize (frequent) Disaster Service Worker: Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting