Field Administrative Assistant

Field Administrative Assistant The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, check outboxes and distribute mail. Assist Clayco in document management by entering and processing subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, punch‑list items and other paperwork through the completion of the job. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and order food if required. Greet and direct visitors, workers, deliveries, and provide overall assistance to the entire project team and activities taking place on job site. Acts on own initiative with minimal supervision while remaining a team player. This person is assigned to project teams and must be organized, focused, and a quick learner. Specific Responsibilities Prepares correspondence (typing). Assists with typing, filing, copying, binding, scanning, and retrieves documents for auditing and litigation as needed. Retrieves, scans, transmits, and distributes executed subcontracts, change orders, and other project documents electronically or physically. Types contracts, change orders, letters of intent, meeting minutes, and assists with project closeout. Assists in entering punch‑list items and updating information through completion of the job. Runs dunning letters and project reports as required. Enters daily reports for Clayco and subcontractors each day and follows up on missing paperwork. Updates rack drawings with current issues on a timely basis; may be daily. Requirements Interested in learning the business and evolving into someone who seeks solutions, not merely passes messages. Diligent, mature, responsible, and self‑starter; detail‑oriented and attentive to others’ needs. Capable of handling deadlines in high‑pressure situations with a sense of urgency. Organized, able to set priorities and take direction. Team player, positive, with a winning attitude, and enjoys challenges. Embraces change and recognizes benefits with a positive outlook. Attentive to detail and accuracy, committed to excellence, continuously seeks improvements, monitors quality levels, finds root causes, and acts on quality problems. Communicates well verbally and in writing; creates accurate, punctual reports, delivers presentations, shares information and ideas, and has good listening skills. Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401(k), generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more. Compensation The hourly pay for this position considers a wide range of factors including education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case. #J-18808-Ljbffr