Registrar

Registrar

The Academy of Creative Technologies – Antelope Valley seeks a detail-oriented, tech-savvy, and highly organized individual to serve as Registrar. The Registrar plays a critical role in managing all aspects of student records, enrollment, and academic scheduling. This individual ensures the accuracy, security, and compliance of student information while supporting administrative functions related to data management, reporting, and academic operations. The Registrar collaborates closely with instructional and administrative staff to maintain the integrity of student records and support the mission and vision of the school.

Key Responsibilities

• Manage student enrollment and registration processes, ensuring accurate and timely entry of student data.
• Maintain and update student records in compliance with state and federal regulations, including transcripts, immunizations, emergency contacts, and cumulative files.
• Create, modify, and maintain student class schedules in coordination with academic staff and student needs.
• Prepare and submit required reports to the district, state, and federal agencies, including CALPADS, CBEDS, and other compliance-related data.
• Generate data reports for attendance, grades, testing, and graduation tracking to support internal planning and external compliance.
• Ensure the integrity, accuracy, and confidentiality of all student academic records and data systems.
• Collaborate with IT and administrative teams to maintain and improve student information systems (SIS).
• Support audits, data verification, and school accountability measures.
• Communicate effectively with parents, staff, and outside agencies regarding student enrollment, transfers, transcripts, and related documentation.
• Train and assist staff on proper use of SIS and reporting protocols.
• Serve as the primary liaison for data-sharing agreements and database updates related to student information.
• Participate in school meetings, trainings, and professional development as required.
• Maintain and implement processes to streamline registrar functions and enhance operational efficiency.

Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree in education, business administration, or a related field preferred.
• Minimum of 3–5 years of experience in student records management, school registrar functions, or related office administration in an educational setting.
• Proficiency in student information systems (such as PowerSchool, Aeries, School Pathways, or similar platforms).
• Strong understanding of FERPA and student data privacy regulations.
• Excellent attention to detail and high degree of accuracy in data entry and reporting.
• Proficient with Microsoft Office Suite and Google Workspace.
• Strong interpersonal, written, and verbal communication skills.
• Ability to prioritize tasks, manage time effectively, and maintain confidentiality.
• Ability to work independently and as part of a collaborative team.

Compensation

Salary is commensurate with experience and will follow placement on the appropriate pay scale.

Application Requirements

Please submit a resume and cover letter detailing your qualifications and relevant experience. Highlight your familiarity with student information systems and regulatory compliance.

The Academy of Creative Technologies – Antelope Valley is committed to diversity and inclusion. We are an equal opportunity employer and encourage applicants from all backgrounds to apply.