Maintenance Administrative Assistant II

Sumitomo Bakelite North America

Administrative Support

Supports managers and employees through a variety of tasks related to organization and communication. Provides general administrative support to the maintenance department.

Essential Functions

Work within ERP to enter purchase requisitions/reprint work orders/close work orders
Order/restock material/parts to replenish inventory in designated areas
Maintain purchase order log as it pertains to orders, shipping dates, tracking numbers etc..
Follow up with the suppliers on orders needed
Research material/parts for departments as needed, purchase materials/parts
Serve as the primary contact for all vendors (limited to non-capital projects)
Maintain mechanics time keeping log for work orders
Maintain monthly On-Call calendar
Update work order log weekly
Complete monthly safety cards, quality inspections, and housekeeping audits
Maintain a digital library of maintenance documents
Process invoices for accounts payable
Any other assigned duties

Supportive Functions

In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions based on business needs:

Enter production and receiving data into SAP system
Prepare and ship samples per request of sales manager and technical personnel
Prepare manifest documents for hazardous and non-hazardous waste shipments for off-site disposal
Prepares packages and documents for UPS and FedEx shipment
Support plant and maintenance managers with purchasing functions
Stay current on MRO buying activities

Knowledge, Skills & Abilities

Previous experience as an administrative assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment
Proficiency in MS Office
Excellent time management skills and ability to prioritize
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Ability to multitask

Education/Experience Guidelines

· High School Diploma

· Associates Degree or Equivalent Preferred

· 2-5 Years of relevant experience

Apply

Vacancy posted 3 days ago

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