Executive Administrative Assistant & Events Operations Coordinator

Executive Administrative Assistant & Events Operations Coordinator North Carolina The Executive Administrative Partner provides high‑level administrative and operational support to the Chief Marketing Officer (CMO) of Lenovo’s Solutions and Services Group (SSG), ensuring smooth and efficient operations in a complex, fast‑paced, global environment. Key Responsibilities Proactively manage the calendar of the SSG Chief Marketing Officer, serving as a gatekeeper for internal and external meetings. Coordinate meetings across multiple time zones and geographies. Attend leadership and staff meetings; track action items and follow up as needed. Exercise sound judgment when making decisions on behalf of the executive. Travel Expense Management Arrange travel for customer and business meetings. Prepare, submit, review, approve, and reconcile expense reports in accordance with company policies. Maintain a strong understanding of Lenovo tools, systems, and policies. Educate the executive on updated policies and procedures (e.g., spend limits, city caps). Projects, Events Collaboration Support the events team in event operations and governance, including vendor oversight, budget management, accounting processes, and lead source code development to ensure financial rigor and budget accuracy. Support the execution of global and executive‑level events, coordinating key logistics such as room blocks, badges and passes, speaker content development, and messaging alignment. Collaborate with the team on event performance reporting and follow‑up; lead post‑event communications and recaps. Operational Support Plan and coordinate logistics for leadership workshops, team events, and off‑site meetings. Create, update, and format PowerPoint presentations and meeting materials as needed. Draft and edit routine communications such as emails, memos, and documentation. Assist extended leadership team members with administrative support as needed. Maintain an understanding of organizational structure and key stakeholders within SSG and Lenovo. Work effectively across regions in a global, matrixed environment. Leadership, Confidentiality & Continuous Improvement Maintain strict confidentiality of all sensitive or proprietary information. Provide mentorship and guidance to administrative assistants within the support center. Continuously learn and apply AI‑enabled tools and productivity technologies to improve efficiency, accuracy, and executive support processes. Basic Qualifications Associate’s degree or 5+ years of experience supporting senior executives in a corporate environment. Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint. Ability to work flexibly outside standard business hours to support a global executive. Willingness to travel occasionally to support meetings or events. Preferred Qualifications Strong attention to detail and ability to multitask effectively in a fast‑paced environment. Strong written communication skills. Adaptable and flexible, able to adjust priorities during peak periods and shifting demands. Self‑driven with a growth mindset. We follow a friendly hybrid model with three days a week in the office—great for collaboration and connection! We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class. #J-18808-Ljbffr SupportFinity™