Administrative Assistant

Job Description

Job Description We are looking for an organized Administrative Assistant to support day-to-day office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming front-office experience, handling incoming communication efficiently, and keeping records accurate and up to date. The right candidate will bring strong administrative experience, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities:
• Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide helpful assistance to callers.
• Perform accurate data entry to maintain rental property listings and ensure information is updated in company records.
• Welcome visitors and support front-desk activities to maintain an organized and efficient office environment.
• Assist with administrative tasks such as preparing documents, organizing files, and handling routine correspondence.
• Monitor listing details for completeness and accuracy, resolving discrepancies when needed.
• Coordinate daily clerical support activities to help the team operate efficiently.
• Maintain confidentiality while handling business information, property details, and office documentation.• At least 3 years of experience in an administrative assistant, receptionist, or similar office support role.
• Proven ability to manage inbound calls with professionalism and strong customer service skills.
• Experience with data entry and a consistent track record of maintaining accurate records.
• Familiarity with rental properties, property listings, or real estate-related administrative work.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Clear written and verbal communication skills.
• Proficiency with standard office software and general administrative tools.