Legal Secretary

Job Description:

Our client, a leading California-based education law firm and a valued partner weve successfully supported with past placements, is seeking a Legal Secretary for its Carlsbad office. This is a full time opportunity supporting multiple attorneys in a fast-paced litigation environment. This role is fully onsite to start, with a hybrid schedule (4 days in-office, 1 remote) upon permanent conversion.

Key Responsibilities:

• Manage file organization and legal document production
• Draft, proofread, and edit legal correspondence and filings
• Handle extensive e-filing in administrative, state, and federal courts
• Maintain and manage multiple attorney calendars, deadlines, and court dates
• Coordinate client communication and interact with courts and internal teams
• Utilize calendaring tools such as Juralaw and other court rule systems
• Prepare travel arrangements and expense reimbursements
• Build Tables of Authorities (TOA) and Tables of Contents (TOC)
• Ensure compliance with court rules and civil procedures

Qualifications:

• Minimum 3+ years of experience as a Litigation Legal Secretary (supporting multiple attorneys)
• Strong knowledge of state and federal court filing procedures
• Experience with Microsoft Office Suite, Coyote timekeeping, and iManage (or similar DMS)
• Familiarity with court rules and civil procedures
• Strong organizational skills and ability to manage competing priorities
• Excellent written and verbal communication skills
• Associates or Bachelors degree preferred

Additional Details:

• Start: ASAP
• Schedule: Fully onsite initially; hybrid (4 days onsite / 1 remote) upon conversion