Administrative Assistant

Job Description

Job Description

Administrative Support Specialist

Gaithersburg, MD
Full-time 

Are you looking to re-enter the job market, shorten your commute, or balance other responsibilities? This opportunity might be perfect for you! We provide training to help you succeed.

Company Overview:

The International College of Dentists, USA Section is a non-profit, humanitarian dental membership organization dedicated to improving access to oral healthcare in underserved communities at home and abroad. Our mission is to make a lasting impact on the lives of those in need by helping, advising, and funding our members as they offer critical dental services, promote education, and support sustainable healthcare initiatives. Join our collaborative team and contribute to meaningful change.

Responsibilities

· Answer and direct phone calls

· Assist with meeting planning and take detailed minutes

· Data entry into iMIS website

· Write and distribute emails, letters, and forms

· Assist in the preparation of regularly scheduled reports

· Maintain contact lists and iMIS database

· Comfortable with posting and editing social media feeds (i.e., Twitter, Facebook, etc.)

· Act as the point of contact for internal and external customers

· Handle requests and queries from ICD Fellows (dentists) and their office staff

· Produce and organize mass communications

· Oversee grant requests and track required reports 

· Other administrative duties as assigned

Requirements

· Outstanding organizational skills with the ability to multi-task
· Detail-oriented

· Strong editing and proof-reading abilities

· Excellent verbal and written communication skills

· Outstanding interpersonal skills

· Knowledge of office management systems and procedures

· Proficiency in MS Office 

· Excellent time management skills and the ability to prioritize work

· Ability to work independently

· Strong problem-solving skills

Education/Experience

· Bachelor's degree preferred. We will consider an exceptionally well-qualified candidate with an Associate's Degree.

· Previous administrative and/or secretarial experience required

· Experience in database management preferred.