Contracts Coordinator

Requisition ID: 100211 

Job Category:  Procurement; Construction; Engineering; Project Management 

Location:  Nashville, TN, United States 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in  mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class  project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the  engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

The Site Contracts Coordinator will provide contract coordination services following corporate guidelines, procedures, Vale values, principles and policies.  Additionally, the Site Contracts Coordinator will be responsible for the administration and tracking of the project’s contracts in three areas: services, surface construction, and underground construction while supporting the contracts owners.  The role will support the mobilization, execution, and administration of the contracts during the project period, working closely with the various departments and stakeholders.   The key objective will be to minimize the operating and financial risk and the demand for resources for effective and efficient contract execution.  

Location: Clarksville, TN

Responsibilities / tasks

• The Site Contract Coordinator will be responsible for the oversight and contract management for all contracts executed with work to be performed at the Project Site;

• Support the coordination of contractor mobilization, workforce ramp up, equipment training, certification and signoff, etc.; 

• Support the development of contractor process and protocols during the mobilization process; 

• Ensure the Contractor executes the work in accordance with the terms of the Contract; 

• Support Project Office Contract Coordinator with Change Management i.e. Field Work Instructions, Contract Change Orders & the pre and post Change Order work; 

• Monitor and support the tracking of cost and schedule progress in conjunction with Project Controls team; 

• Support the forecasting, planning, and management of contractual services, such as labor and ramp up, according to targets and direction from the project team; 

• Maintain tracking logs for deliveries, mobilization, claims, warranty, issues and changes; 

• File and archive all contractual documentation, maintaining progress meeting minutes; 

• Maintain relevant information to refute potential claims; 

• Assist close out of purchase order in SAP and archive final documentation; 

• Support the Contracts Owner in assessing the performance of the Contractor, through the use of key performance indicators and audits; 

• Ensure the mobilization and utilization of contracted services with the SEM-Hatch and Vale norms, procedures, and policies; 

Qualifications

• Post Secondary education in Business Management, Law or Engineering preferred.  

• Certified Professional Contracts Manager (CPCM) is considered an asset.  

• A minimum of 5 years’ experience in contracts management, preferably in a project environment on industrial or mining projects.  

• Proven experience with entire contract administration cycle of contracts in excess of $1M million; understanding of key controls and processes. 

• Strong communication skills. 

• Strong computer skills, including MS Office Suite and SAP. 

• Ability to multitask, change priorities, solve problems, and resolve conflicts. 

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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