Accounting Technician I

The Finance Department has an exciting opportunity for an Accounting Technician I to join the Finance team. This position performs a variety of technical accounting duties involved in the preparation, review, and maintenance of financial and statistical records including purchasing, accounts payable, cashiering, and revenue.

EDUCATION & EXPERIENCE

• Equivalent to high school diploma.
• One year of general accounting experience is desirable.

The ideal candidate will have experience in accounts payable, including processing vendor invoices, verifying payments, reconciling accounts, and maintaining accurate financial records.

SPECIAL REQUIREMENTS

Essential duties require the following physical skills and work environment: Ability to work in a standard office environment.

SUPERVISION EXERCISED

Exercises no supervision.

KNOWLEDGE OF:

• Standard office procedures, methods and computer equipment.
• Fundamental principles and procedures of fiscal record keeping.
• Basic mathematical principles.
• Principles and techniques used in dealing with the public.

SKILL TO:

• Type and enter data at a speed necessary for successful job performance.
• Operate modern office equipment including computer equipment and software.

ABILITY TO:

• Learn the procedures and functions of assigned position.
• Learn and apply pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.
• Learn to accurately tabulate, record and balance assigned transactions.
• Work under supervision within a well-defined framework of standard policies and procedures.
• Understand the organization and operation of the assigned department and the City necessary to assume assigned responsibilities.
• Perform mathematical computations quickly and accurately.
• Perform general technical accounting work including maintaining appropriate files and compiling information for reports.
• Respond to questions from the public and City personnel regarding policies and procedures for assigned area.
• Plan and organize work to meet schedules and timelines.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

• Receive and record receipt of money from the public and other City departments in the form of cash and check; operate cash register and make change; balance and prepare summaries of daily receipts and cash.
• Enter and tabulate bulk water mail payments.
• Process and balance VPD coin collections on a weekly basis.
• Prepare daily bank deposit of checks that are to be pre-encoded.

WHEN ASSIGNED TO REVENUE:

• Audit and review revenue cash transactions.
• Reconcile daily cash revenues deposited in the bank to the cash accounts in the general ledger.
• Initiate and process journal entries that will balance revenue transactions in the general ledger cash account.
• Post revenue balances in the City cash accounts.
• Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accuracy; prepare and post journal entries.
• Gather, check, and tabulate data used in the preparation of records and reports; research background information and account histories.
• Perform a variety of general administrative support duties including typing, maintaining files and records.
• Assist customers, departments, and employees by providing fiscal information, explaining procedures, and answering questions.
• Prepare a variety of routine fiscal reports, statements, and schedules; prepare new year, mid-year, and year end reports.
• Establish and maintain complete files and records related to assigned function.
• Operate modern office machines and equipment including calculating or adding machine, word processors, computers, typewriters, printers, copiers, calculators, and FAX machines; routinely use a full range of spreadsheet computer software applications.

WHEN ASSIGNED TO ACCOUNTS PAYABLE:

• Sort, audit, match and distribute invoices from vendors and service providers; confer with vendors regarding purchase orders, invoices and payments; review statements for accuracy and completeness; process invoices for approval for payment; prepare payments for mailing.
• Maintain and file records; make appropriate changes and process Section 8 rental assistance payments; reconcile monthly rental payments; assemble information for housing personnel and Section 8 participants and prepare necessary reports and correspondence; verify and code accounts receivable payments from other housing agencies; maintain accounts payable accounts.
• Monitor and balance various accounts verifying availability of funds and classification of expenditures.
• Prepare annual Sales/Use Tax Report for filing with State.
• Post transactions to accounts payable system; verify, correct and balance accounts payable system; generate checks; validate checks; match checks to vouchers; mail checks to vendors.
• Maintain current vendor information including 1099 information.
• Reconcile various bank accounts making adjustments due to cancellations and corrections.
• Perform related duties and responsibilities as assigned.

WHEN ASSIGNED TO CASHIERING:

• When assigned to information technology: Pay all telecommunications invoice via demand or purchase order.
• Maintain cellular telephone and land line records.
• Provide customer service in recording trouble tickets for telephone related issues.
• Assist with the purchase of supplies, materials, equipment, and services for various City Departments telecommunication needs.
• Coordinate with telecommunications vendors and suppliers to ensure that purchase orders, and service orders are acted on in a timely basis.
• Research and resolve billing disputes. Maintain monthly telephone billing records in an effort to charge back departments appropriately and distribute records to departments regarding expenditures.

WHEN ASSIGNED TO INFORMATION TECHNOLOGY:

• Pay all telecommunications invoice via demand or purchase order.
• Maintain cellular telephone and land line records.
• Provide customer service in recording trouble tickets for telephone related issues.
• Assist with the purchase of supplies, materials, equipment, and services for various City Departments telecommunication needs.
• Coordinate with telecommunications vendors and suppliers to ensure that purchase orders, and service orders are acted on in a timely basis.
• Research and resolve billing disputes.
• Maintain monthly telephone billing records in an effort to charge back departments appropriately and distribute records to departments regarding expenditures.

DISASTER SERVICE WORKER

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

OPEN & PROMOTIONAL RECRUITMENT

This recruitment is open to external candidates as well as any City of Pomona employee not serving an initial probationary period and any other hourly City employee.

EXAMINATION PROCEDURE

Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. This recruitment may also establish a list for future vacancies.

SUPPLEMENTAL QUESTIONS

To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.