Accounting Admin Assistant

Job Description

Job Description

We are seeking a detail-oriented and organized Accounting Administrative Assistant to support our clients accounting and administrative operations. This position is responsible for assisting with accounts payable and receivable, maintaining financial records, processing invoices, and providing general administrative support. The ideal candidate is dependable, accurate, and able to manage multiple priorities in a fast-paced office environment.

Essential Duties and Responsibilities

• Process accounts payable and accounts receivable transactions.
• Prepare, review, and enter invoices into the accounting system.
• Reconcile bank statements, vendor statements, and account discrepancies.
• Maintain accurate financial records and filing systems.
• Assist with payroll preparation and timekeeping records as needed.
• Prepare deposits and process customer payments.
• Generate financial reports, spreadsheets, and other documentation.
• Answer and direct incoming phone calls and emails professionally.
• Maintain office files and confidential employee and financial records.
• Order office supplies and assist with general office administration.
• Schedule appointments and assist with calendar management.
• Support month-end and year-end accounting processes.