Fleet Parts and Inventory Coordinator

Fleet Parts & Inventory Coordinator

NorthStar Energy Solutions, LLC. is hiring! The Fleet Parts & Inventory Coordinator plays a critical role in supporting fleet and equipment operations by ensuring mechanics and technicians have the parts, materials, and resources needed to keep vehicles and equipment operating safely and efficiently. This position is responsible for parts procurement, inventory management, vendor coordination, and daily transportation of parts and supplies throughout the DFW area. The ideal candidate will maintain accurate inventory records, optimize stock levels, support cost-effective purchasing practices, and contribute to the overall success of fleet maintenance operations through strong organizational, communication, and customer service skills.

Location: 3326 Hardrock Rd., Grand Prairie, TX 75050

What You'll Do

• Assist fleet maintenance department by accurately identifying and sourcing parts.
• Picking up / Delivering parts across DFW with pickup truck, flat bed, or truck & trailer daily. (CDL Not required)
• Manage inventory control processes, including stocking, order fulfillment, and stock replenishment to ensure optimal parts availability.
• Negotiate pricing and terms with suppliers to optimize procurement costs while maintaining quality standards.
• Maintain organized records of parts orders, returns, and warranties using Microsoft Excel or similar software.
• Ensure compliance with safety standards during maintenance activities and uphold excellent phone etiquette when communicating with dealers/vendors/suppliers.
• Collaborate effectively with fleet maintenance department and service technicians to streamline operations.
• Assist in maintaining accurate inventory records through regular audits and inventory management practices.

What You'll Bring

• Strong commitment to workplace safety and operational excellence.
• Ability to work in a fast-paced environment while maintaining attention to detail.
• Effective communication and teamwork skills.
• Strong organizational skills and ability to manage multiple priorities.
• Dependability, punctuality, and a positive attitude.
• Ability to follow instructions and work independently with minimal supervision.
• Customer-service mindset when supporting internal crews and operational teams.
• Sense of urgency and commitment to meeting operational deadlines.

Qualifications

• Valid Driver License with clean driving record.
• High school diploma or equivalent required at a minimum.
• Proficiency in Microsoft Excel for data analysis and inventory tracking.
• Excellent communication skills in multiple languages are a plus; bilingual abilities are preferred.
• Proven experience in service department environments; dealership experience is highly desirable.
• Strong knowledge of vehicle maintenance procedures, and automotive repair techniques.
• Familiarity with inventory management systems.
• Demonstrated negotiation skills for procurement and vendor interactions.
• Strong organizational skills with attention to detail for stock control and order fulfillment processes.
• Knowledge of marketing strategies related to automotive parts sales is advantageous.

Physical Requirements:

• Ability to frequently lift, carry, and move parts, materials, and tools weighing up to 50 pounds.
• Ability to stand, walk, bend, stoop, and reach for extended periods while performing inventory and warehouse activities.
• Ability to safely load, unload, stock, and organize parts and materials in warehouse and fleet storage areas.
• Ability to operate forklifts, pallet jacks, and other material-handling equipment (or become certified upon hire).
• Ability to perform inventory counts, cycle counts, and material audits in both warehouse and outdoor yard environments.
• Ability to work indoors and outdoors in varying weather conditions and wear required PPE, including safety glasses, gloves, high-visibility apparel, and steel-toed boots.

What You'll Get

As a NorthStar Energy Solutions employee, you will have access to a comprehensive range of benefits designed to support you and your family.

• 401(k) plan with immediate employer matching and vesting
• Comprehensive medical, dental, and vision coverage, with your choice of PPO, HSA, or FSA plans
• Short-term and long-term disability insurance
• Employee discounts on everyday purchases, including travel, electronics, entertainment, and more.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.