HR Assistant

Department: HR

Reporting Manager: HR Director

Position Status: Non-Exempt

FLSA Level: Varies

Revised: 04/04/2025

Position Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. This position may work out of either our Jamestown or Dunkirk Location.

Supervisory Responsibilities:

• None

Essential Functions/Responsibilities of the Position:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assist with the credentialing and privileging process.
• Assist with loan repayment program.
• Assist with management tracking systems.
• Verify work authorization, manage visa applications and maintain accurate records.
• Maintains the integrity and confidentiality of human resource files and records.
• Provides clerical support to the HR department.
• Conducts or assists with new hire orientation.
• Assist with the coordination of students as needed
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Other duties as assigned.

Position Qualifications:

EDUCATION:

• High School Diploma or equivalent General Education Development (GED) certificate

EXPERIENCE (Years & Certifications) :

• Minimum 1 year experience in HR related role

SKILLS:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Position Requirements and Working Conditions:

Physical Activities

Frequency

(N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%

Ascending or descending stairs and the like.

O

Remaining in a stationary position, often standing or sitting for prolonged periods.

C

Moving about to accomplish tasks.

O

Communicating with others to exchange information.

C

Repeating motions that may include the wrists, hands and/or fingers.

C

Travel to meet with various stakeholders

N

Assess risk, detect risk factors for site safety purposes through being aware of surrounding environment, individuals, noises, observations, etc.

O

Environmental Conditions

Frequency

(N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%

Low temperatures.

O

High temperatures.

O

Outdoor elements such as precipitation and wind.

N

Noisy environments.

O

Hazardous conditions.

O

Poor ventilation.

N

Small and/or enclosed spaces.

O

Adverse environmental conditions expected.

N

Physical Demands

Frequency

(N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%

Sedentary work that primarily involves sitting/standing.

C

Light work that includes moving objects up to 20 pounds.

O

Medium work that includes moving objects up to 50 pounds.

O

Heavy work that includes moving objects up to 100 pounds or more.

N

EEO Statement

The Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.

Acknowledgement

I have read the attached job description for the position of HR Assistant at The Chautauqua Center. I fully understand the job description. I can perform the essential functions and meet the job requirements of the position. I also understand that The Chautauqua Center may revise this job description at any time as business needs dictate. I realize that the job description is not intended to be an exhaustive listing of all the functions of the job, nor is it to limit The Chautauqua Center's right to assign other functions to an employee in this position.