Foundation Operations Coordinator

Foundation Operations CoordinatorThe Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.What you'll doServes as a member of the ASU Foundation central team and supports assigned departments/unit teamsComposes confidential correspondence as directedSchedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholdersProvides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as neededScreens telephone calls and visitors, to resolve routine and complex inquiriesPrepares presentations, correspondence, reports or other documents from rough draft, notes, or tapesProvides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managersPrepares fundraising reports and Workday reports as directed, and assists with projects as assignedInputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadershipStays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational successPrioritizes workload to meet ASU Foundation evolving prioritiesMakes travel reservations and itineraries as neededPays invoices as directed, opens and distributes the mail and coordinates signing of documents as directedMaintains an orderly filing system, primarily electronic filesWhat you'll needExcellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasksExcellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poiseAbility to make independent judgements and coordinate office details in conjunction with policies and proceduresCollaborative style coupled with an ability to work both independently and as part of a team, with little supervisionAbility to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the UniversityAbility to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unitAbility to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect informationKnowledge of office and administrative practices and principlesAdvanced Internet skillsKnowledge and skill in accounting and budgeting procedures and technique, and web-based financial systemsAdvanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database managementRelevant qualificationsBachelor's degree in a related field, or currently enrolled in bachelor's degree programThree (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activitiesTwo (2) years database management experiencePreferred Education and ExperienceBachelor's degree in Business AdministrationFive (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environmentBenefitsComprehensive benefits package, including medical, dental, and vision insurance401(k) plan with matching employer contribution22 days of vacation time11 holidays, including your birthdayParental leaveSignificant tuition reductionsProfessional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest$30 bi-weekly cell phone reimbursementAbout ASU FoundationThe ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU's mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.At the ASU Foundation we valueCharacter We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.Service We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.Innovation Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.The ASU Foundation is an Equal Opportunity Employer