Security and Compliance Program Coordinator

Job Description

Job Description

Job Title:  Security Compliance Program Coordinator 
Location:  Knoxville, TN 
Employment Type:  Full-Time  

Who We Are 

Management Solutions, LLC (MSLLC) is an award-winning management consulting firm delivering solutions for our partners’ most complex challenges. Since 2002, we have supported federal and commercial clients through expertise in project and program strategy, delivery and implementation, engineering and technical advisory services, workforce solutions, and digital solutions. 

We are distinguished by our reputation for managing mission-critical projects and helping organizations improve performance through innovative, people-centered solutions. MSLLC has been recognized as Small Business of the Year by the U.S. Small Business Administration, the Department of Energy, and Oak Ridge National Laboratory and has been named one of the Top Employers in the Greater Knoxville area. 

Why Join Our Team 

At Management Solutions, we believe our people are the foundation of our success. We are committed to fostering a collaborative and caring culture where employees feel valued, supported, and empowered to grow. We seek professionals who think critically, solve complex problems, and are dedicated to building and sustaining a high-performing, people-centered organization. 

Position Overview: 

The Security Compliance Program Coordinator is an early-career, cross-functional position responsible for supporting the company’s cybersecurity, industrial security, information technology, and compliance programs. As a CMMC Level 2 certified organization, Management Solutions is committed to maintaining continuous compliance and protecting sensitive federal information. This role coordinates Cybersecurity Maturity Model Certification (CMMC) readiness, serves as the liaison between employees and the company's Managed Service Provider (MSP), manages company technology assets, and supports the Facility Security Officer (FSO) in administering the company's industrial security program. Additionally, leadership will look to you to recommend improvements to security, compliance, and technology processes to improve efficiency and reduce organizational risk. 

This position is ideal for an organized professional who enjoys coordinating multiple operational disciplines while ensuring compliance with federal security regulations and company policies. 

Key Responsibilities: 

1. Cybersecurity Maturity Model Certification (CMMC) Coordinator (Approximately 40%) 

Serve as the organization's day-to-day coordinator for CMMC compliance activities. 

Responsibilities 

• Coordinate implementation and maintenance of CMMC security practices to maintain continuous CMMC readiness. 

• Maintain System Security Plans (SSPs), Plans of Action & Milestones (POA&Ms), and related documentation. 

• Track corrective actions through POA&M management 

• Coordinate annual tabletop exercises. 

• Track compliance activities and remediation efforts. 

• Coordinate annual policy reviews/self-assessments. 

• Support external C3PAO assessments and customer audits 

• Assist with internal assessments and external audits. 

• Maintain evidence repositories and artifact collection. 

• Track and coordinate employee cybersecurity awareness training. 

• Monitor compliance with cybersecurity policies. 

• Maintain compliance calendars for policy reviews, tabletop exercises, training, vulnerability scans, assessments, and annual reviews. 

• Maintain compliance dashboards and executive status reports. 

• Support incident documentation and corrective actions. 

• Manage monthly communications to staff. 

2. Information Technology Liaison (Approximately 20%) 

Serve as the bridge between employees and the company's Managed Service Providers. 

Responsibilities 

• Coordinate employee onboarding and offboarding technology requirements. 

• Coordinate hardware deployment and replacement. 

• Track software licensing and assignments. 

• Assist with account provisioning requests. 

• Support technology policy implementation. 

• Escalate critical IT issues to vendors and leadership. 

• Maintain hardware lifecycle and warranty tracking. 

• Maintain IT asset inventories. 

• Coordinate annual equipment inventory verification. 

• Coordinate equipment disposal in accordance with company policy. 

• Prepare asset reports for management. 

• Coordinate technology purchases. 

• Maintain inventory records for: 

• Laptops, Mobile devices, Monitors, Peripherals, Government-furnished equipment (GFE), Specialized technical equipment 

• Track equipment assignments and returns. 

• Coordinate shipping of equipment to remote employees. 

• Review monthly MSP reports. 

• Coordinate security remediation activities 

3. Facility Security Officer (FSO) (Approximately 40%) 

Assist the organization's Facility Security Officer in accordance with the National Industrial Security Program (NISP). 

Responsibilities 

• Administer the company's industrial security program. 

• Maintain compliance with 32 CFR Part 117 (NISPOM). 

• Coordinate personnel security clearances. 

• Maintain clearance records. 

• Assist with visit requests. 

• Coordinate security inspections. 

• Manage facility security clearance authorization. 

• Support classified contract startup activities. 

• Coordinate self-inspections and corrective actions. 

• Serve as the primary point of contact with Defense  Counterintelligence and Security Agency (DCSA). 

Required Qualifications: 

• Bachelor's degree in Information Systems, Cybersecurity, Business Administration, Information Technology, Security Management, Related discipline. 

• Equivalent military or professional experience may substitute. 

• Experience supporting CMMC or cybersecurity compliance activities.  

• Experience supporting industrial security programs or Facility Security Officer responsibilities.  

• Experience coordinating Information Technology support activities and working with Managed Service Providers.  

• Experience managing company technology assets or equipment inventories.  

• Experience working in a federal contractor environment. 

Preferred Qualifications: 

Working knowledge of: 

• CMMC Framework 

• NIST SP 800-171 

• NIST SP 800-53 (preferred) 

• NISPOM (32 CFR Part 117) 

• DISS/NBIS 

• Government security clearance processes 

• Microsoft 365 

• Microsoft Teams 

• SharePoint 

• Federal contractor compliance requirements 

• Security Clearance: Ability to obtain and maintain a U.S. Government security clearance; eligibility for access to classified information preferred. 

Work Authorization: U.S. citizenship is required for this position due to applicable federal contract and security requirements. 

Working Conditions:  This position is primarily performed in an office environment or a home office setting. Employees will be required to use a computer and other office equipment for extended periods. 

What We Offer: 

Management Solutions offers a comprehensive benefits package including: Medical, Rx, Dental and Vision Insurance, company paid short-term disability and life insurance, 401k plan with up to a 5% match with immediate vesting, Flexible Spending Accounts, PTO, paid holidays, and more! 

Management Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We encourage applications from individuals of all backgrounds and experiences.  

Disclaimer:  

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it. 

Management Solutions LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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