Compliance Coordinator

Job Description

Job Description

Description

At Utilities One , we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Bid Compliance Coordinator supports the preparation and submission of bid packages by organizing documents, tracking deadlines, maintaining records, and ensuring all required forms and supporting materials are complete and submitted on time. This role involves extensive document review, data organization, follow-up with internal departments, and coordination of bid-related administrative tasks. Training will be provided.
Key Responsibilities

• Prepare and organize bid packages for timely submission.
• Review bid requirements and ensure all required documents are complete. 
• Track bid deadlines and maintain submission schedules. 
• Coordinate with internal teams to collect required documentation. 
• Perform quality checks to ensure compliance with client requirements. 
• Maintain organized records of bids, supporting documents, and correspondence. 
• Update bid tracking logs and document databases. 
• Assist with vendor registrations, prequalification documents, and administrative tasks. 
• Follow up on missing information to ensure complete submissions. 
• Support the bid team with general administrative and compliance activities.

Skills, Knowledge and Expertise

• Strong attention to detail
• Excellent organizational and time-management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Ability to review documents for completeness and accuracy
• Ability to work independently and follow established procedures
• Positive attitude and willingness to learn

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.