Administrative Assistant

Administrative AssistantJob Title: Administrative AssistantEmployment Type: Full-Time, Temporary AssignmentLocation: Montgomery, AlabamaPay: $18.00 per hourSchedule: Monday – Friday, 8:00 AM – 5:00 PMJob Summary: The Administrative Assistant is responsible for providing professional administrative and customer service support in a busy office environment. This position requires an individual who is organized, dependable, professional, and comfortable communicating with customers by phone and in person.The ideal candidate must have a great phone voice, speak English clearly and professionally, have strong customer service skills, and be proficient in Microsoft Excel and Word. This is an 8-week temporary assignment.Key Responsibilities:Answer incoming phone calls promptly and professionally.Direct calls to the appropriate staff member or department and take accurate messages when necessary.Communicate clearly and professionally with customers, employees, vendors, and visitors.Greet and assist customers and visitors in a courteous and professional manner.Respond to customer questions and concerns while maintaining a positive and helpful attitude.Perform general administrative and clerical duties, including filing, scanning, copying, and data entry.Create, update, and maintain spreadsheets using Microsoft Excel.Create, edit, and format documents using Microsoft Word.Enter and maintain accurate information in company systems, spreadsheets, and records.Assist with organizing paperwork, files, reports, and other office documents.Maintain confidentiality when handling company, customer, and employee information.Provide administrative support to management and other office staff as needed.Maintain a clean, organized, and professional work area.Complete assigned tasks accurately and within established deadlines.Work independently while communicating effectively with supervisors and team members.Follow all company policies, procedures, and professional standards.Required Qualifications:Must have a professional and pleasant phone voice.Must be able to speak English clearly, fluently, and professionally.Must be comfortable answering and managing a multi-line or high-volume phone system.Must have strong customer service and communication skills.Must be proficient in Microsoft Excel.Must be proficient in Microsoft Word.Must have basic computer and data-entry skills.Must be able to communicate professionally with customers both over the phone and in person.Must have strong organizational and time-management skills.Must be dependable and able to report to work consistently and on time.Must be able to follow written and verbal instructions.Must have strong attention to detail and accuracy.Must be available to work Monday through Friday from 8:00 AM to 5:00 PM for the full 8-week assignment.Preferred Qualifications:Previous Administrative Assistant, Receptionist, Office Assistant, or Customer Service experience.Previous experience working in a professional office environment.Experience answering multiple phone lines and assisting customers.Experience with Microsoft Office programs, including Excel and Word.Previous experience with filing, data entry, document preparation, and general office support.Core Competencies: Customer service, professional communication, telephone etiquette, Microsoft Excel, Microsoft Word, data entry, organization, attention to detail, time management, dependability, professionalism, and problem-solving.