Receptionist

Job Description

Job Description

Receptionist / Legal Administrative Assistant

Private Wealth Law Group

At Private Wealth Law Group, we help business owners, high-net-worth individuals, and families protect what matters most through sophisticated estate planning, tax strategy, business succession planning, and ongoing legal counsel. We pride ourselves on delivering a white-glove client experience built on professionalism, responsiveness, and attention to detail.

We are looking for an exceptional Receptionist / Legal Administrative Assistant who will serve as the first impression of our firm while also providing valuable administrative and paralegal support to our legal team. This is an excellent opportunity for someone who enjoys client interaction, thrives in a fast-paced professional environment, and wants to build a long-term career in the legal field.

What You'll Do

Client Experience

• Welcome clients and visitors with warmth and professionalism.
• Answer and direct incoming phone calls.
• Manage the front desk and ensure our reception area reflects the high standards of our firm.
• Prepare conference rooms and assist with client meetings.

Administrative Support

• Schedule appointments and coordinate the firm calendar.
• Process incoming and outgoing mail, deliveries, and office correspondence.
• Organize files, scan documents, and maintain both electronic and physical records.
• Assist with general office operations and administrative projects.

Legal & Paralegal Support

• Prepare client engagement documents and legal forms.
• Assist with document preparation, proofreading, and formatting.
• Organize client files and supporting documentation.
• Coordinate document signatures and follow up on outstanding items.
• Assist attorneys and paralegals with case management and client matters.
• Perform legal administrative tasks as assigned, with opportunities for additional training and growth.

What We're Looking For

• Professional, polished, and confident presence
• Outstanding customer service and communication skills
• Strong attention to detail and organizational abilities
• Ability to prioritize multiple tasks while maintaining accuracy
• High level of discretion and confidentiality
• Proficiency with Microsoft Office (Outlook, Word, and Excel)
• Comfortable learning new software and technology
• Experience in a law firm, professional office, or customer service environment is preferred
• Paralegal experience or an interest in learning legal work is a plus

Why You'll Love Working Here

• Join a growing firm serving high-net-worth individuals and business owners.
• Be part of a collaborative team that values professionalism, ownership, and continuous growth.
• Gain valuable legal experience with opportunities to expand your responsibilities over time.
• Work in a beautiful, professional office environment.
• Competitive compensation and comprehensive benefits, including:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Paid time off

The ideal candidate enjoys taking ownership, anticipates what needs to be done before being asked, and takes pride in creating an exceptional experience for every client while supporting the success of the legal team.