Administrative Receptionist

Administrative Receptionist

FT / PT Status - Full-Time
Salary - $20 - $22 Hourly Wage
Remote Work / In-Office - In-Office / On-Site Recruiter - Tehra Gorski | View email address on click.appcast.io | View phone number on click.appcast.io
Application Deadline - 8/16/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Are you a welcoming professional who loves making a positive first impression? Do you thrive in an organized environment where accuracy and detail matter? Are you looking for a dynamic role where you can be the go-to resource for a busy team? If so, we invite you to apply for our Administrative Receptionist position!


**Telework is NOT available for this position. The schedule is Monday-Friday 8am-5pm with a 1-hour lunch break and 2, 15 minute breaks.


The Administrative Receptionist serves as the vital first point of contact for our agency, setting the tone for all visitor and caller interactions. This role is distinguished by its unique blend of front-line customer service and behind-the-scenes administrative support. A successful candidate in this position acts as the central hub of our daily operations-seamlessly balancing public-facing duties with essential tasks like financial processing, document evaluation, and facility coordination to ensure our team and clients are fully supported.


Key Responsibilities
Day-to-day responsibilities of this position:

• Being the public's first point of contact as the agency's receptionist.
• Directing all incoming calls and visitors appropriately and efficiently.
• Sorting, labeling, filing, and retrieving documents and other materials.
• Distributing all incoming mail.
• Processing cash and checks.
• Managing phone directory.
• Coordinating with facilities for maintenance.
• Acting as a resource for providing information or determining the most effective way of meeting the needs of management, staff, clients, or customers.
• Processing documents; reviewing for accuracy and completeness; updating information; evaluating against policy; comparing elements for consistency or logical relationship.
• Maintaining spreadsheets.
• Scanning documents.
• Assisting other Agency personnel with projects at manager's discretion.

Ideal Candidate

Our model candidate will:

• Have excellent customer service skills.
• Have the ability to manage multiple responsibilities.
• Have a friendly and positive disposition.
• Have the ability to communicate with people from all walks of life.
• Be reliable and punctual.
• Be warm and approachable, who is a proactive problem solver.

Qualifications

Minimum or "day-one" qualifications:

• Schedule & On-Site Availability: Must be able to work 100% on-site (telework is not available for this role). The required schedule is Monday through Friday, 8:00 AM to 5:00 PM, with a one-hour lunch break.
• Customer Service Experience : Proven experience in a customer-facing or reception role, with a professional and welcoming demeanor.
• Communication Skills : Strong verbal and written communication skills to effectively direct inquiries and interact with diverse populations.
• Basic Technical Proficiency : Comfort using basic office software (including standard email and spreadsheet applications) and operating standard office equipment (scanners, computers).
• Attention to Detail : Strong organizational skills with the ability to sort, file, and review documents for accuracy.
• Basic Math Skills : Competency in basic arithmetic for handling cash and checks.

Preferred or trainable/on-the-job qualifications:

• Bilingual Proficiency (Highly Preferred) : Fluency in both English and Spanish to effectively communicate with a diverse range of callers and visitors.
• Financial Processing : Prior experience processing payments, cash, or checks in a professional setting.
• Multi-Line Phone Systems : Experience routing calls and managing internal phone directories.
• Document Evaluation : Experience reviewing forms or documents against specific policies for completeness and logical consistency.
• Facilities Coordination : Familiarity with submitting and tracking maintenance requests.
• Advanced Data Entry : Experience maintaining complex spreadsheets or databases.

About the Role

Location -
160 East 300 South
Salt Lake City, Utah, 84111
United States
Background Check Required - You must successfully pass a criminal history check.
Drug Test Required - No
Schedule Code - B - Competitive Career Service

Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

Utah's workforce is one of its most valuable resources. The Labor Commission is responsible for ensuring safety and fairness in the workplace and fairness in housing. In addition to Administration, there are five divisions within the Labor Commission:

• Adjudication
• Antidiscrimination and Labor (UALD)
• Boiler, Elevator, and Coal Mine Safety
• Industrial Accidents
• Utah Occupational Safety and Health (UOSH)

Supplemental Information

• Job Classification: Office Specialist II (11022).
• Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason.
• Effective July 1, 2021, in-state work rules require all work to be performed while physically within the state's borders.
• DHRM rules apply for promotions/transfers.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io.