Litigation Executive Assistant

Executive Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

Wilson Sonsini has an immediate opening for an Executive Assistant in the Litigation department to join our Seattle office. This role will support both partners and associates in the Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture.

The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role.

This role is available as a hybrid work schedule.

Essential Duties and Responsibilities:

• Interface with clients, firm resources, and vendors on attorneys' behalf.
• Book travel arrangements for attorneys.
• Process expense reimbursements.
• Manage attorney calendars and scheduling as needed.
• Prepare engagement letters, open new matters, interface with New Business and Conflicts department.
• Perform e-filing in state and federal courts.
• Prepare basic correspondence such as client letters and memos.
• Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents).
• Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.).
• Accurately enter, edit, release, and revise attorney time entries.
• Interface with finance and assist with billing matters as needed.
• Set up and maintain document workspaces and serve as file keeper for case matters.
• Manage email distribution lists for teams and contact information for clients and vendors.
• Maintain list of court login/passwords and keep admissions up to date.
• Maintain attorney memberships of bar associations, CLE credits and dues, etc.
• Serve discovery and other substantive mailings/submissions.
• Order Certificates of Good Standing for Pro Hac Vice.
• Assist with hearing and trial logistics.
• Handle printing, copying, and binder creation.
• Process vendor invoices.
• Prepare audit letters.
• Perform related duties as assigned or directed by supervisor from time to time.
• Maintain compliance with all firm policies and procedures.

Education and/or Work Experience Requirements:

• Bachelor's degree preferred.
• E-filing experience in state and federal courts is required.
• 5+ years of litigation experience within a law firm.
• Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks.
• Ability to treat sensitive/confidential information with appropriate discretion.
• Strong sense of urgency, accountability, flexibility, and resourcefulness.
• Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines.
• Must possess tact, discretion, good judgement, and act with integrity in all situations.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook, Teams, SharePoint, Box and other content management platforms).
• Excellent file management skills.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Ability to work overtime as needed.

The primary location for this job posting is in Seattle. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $42.00 - $56.82 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.