Administrative Assistant

Job Description

Job Description

Vista Senior Living Management is a dedicated branch tailored specifically for senior communities. Specializing in Assisted Living, Memory Care, and Independent Living services, Vista ensures unparalleled personalized care and 24-hour assistance for our residents, assuring a consistent and exceptional experience. Our unwavering mission is to provide an outstanding care experience rooted in genuine compassion and humble dedication to our senior’s well-being.

Mission Creek Senior Living, a well-established and trusted provider in the senior living space, and a proud member of Vista Senior Living Management, is looking for a full-time Administrative Assistant in Waukesha, Wisconsin.

Position: Administrative Assistant

As the Administrative Assistant at Mission Creek Senior Living, you are the first face residents, families, and visitors see when they walk through our doors, and a trusted extra set of hands for our nursing team. This is a blended role that splits the day between our front desk and our clinical floor, combining reception and resident care coordination into one full-time position.

The ideal candidate brings a warm, professional front desk presence together with hands-on clinical support experience – as a caregiver, medication passer, or in a previous role assisting a nursing team. If you enjoy variety in your day, take pride in accuracy and follow-through, and genuinely enjoy being around seniors, this role was built for you.

Schedule and Compensation:

• Full-time, hourly – $20.00 per hour.
• Weekdays: 12:00 PM – 8:00 PM, with clinical support responsibilities from 12:00 PM – 4:00 PM and reception responsibilities from 4:00 PM – 8:00 PM.
• Every other weekend: 9:00 AM – 5:00 PM, covering reception responsiblities.

Reception Responsibilities:

• Greet residents, families, visitors, and vendors warmly and professionally, and direct them appropriately.
• Answer, screen, and route incoming phone calls, and take accurate messages.
• Send, receive, and distribute faxes.
• Enter, update, and retrieve information in PointClickCare (PCC).
• Receive, sort, and deliver mail and packages to residents and departments.
• Maintain a clean, welcoming, and well-organized front desk and lobby area.
• Assist the Executive Director and department leaders with special projects as assigned.

Clinical Responsibilities:

• Obtain and record monthly resident weights and vital signs, and report changes to the nursing team.
• Complete medication cart audits and assist in maintaining accurate medication records.
• Prepare, assemble, and process admission forms and new resident paperwork.
• Complete and maintain clinical forms, charting, and documentation in accordance with community policy and state regulation.
• Conduct routine floor rounds and communicate resident needs or concerns to the nursing team.
• Assist on the floor as needed, supporting caregivers and the nursing team with resident care.

Are you:

• Warm, approachable, and comfortable being the first point of contact for our community.
• Organized and detail-oriented, with strong follow-through on paperwork and documentation.
• Able to shift gears smoothly between administrative work and hands-on clinical support.
• A dependable team player who is willing to jump in wherever the day requires.
• Discreet and professional with confidential resident and employee information.

Benefits

Depending on employment status, candidates who join the Mission Creek Senior Living team can expect competitive wages and the following benefits package:

• Medical, dental, and vision insurance
• Paid time off
• 401(k) retirement plan
• Tuition Reimbursement / Student Loan Repayment Program up to $5,250 a year
• Supportive working environment and culture
• Career growth opportunities across the Vista Senior Living Management network

We look forward to talking with you about your passion for providing excellent care to all our guests, and the many career growth opportunities that our community provides. If you are chosen, you will add your name to the list of employees working together to deliver an exciting new standard of service.

Please inquire today for more information.

*We are an equal opportunity employer and value diversity. All employment is decided based on qualifications, merit and business need.