Administrative Assistant Medical Residency

PeaceHealth is seeking a Administrative Assistant - Medical Residency for a Full Time 1.00 FTE Day position.

The salary range for this job opening at PeaceHealth is $23.74 $35.62. Projected Schedule is Mon - Fri 0730 - 1630.

The hiring rate is dependent upon several factors including but not limited to education training work experience terms of any applicable collective bargaining agreement seniority etc.

Job Summary

Responsible for providing administrative support for one or more manager/director. Responsible for facilitating the efficient and smooth operation of the department in accordance with approved regulatory quality and department standards. Utilizes communication software and research skills to support the organization and leaders.

Details of the Position

• Provides daily administrative support to the leaders of the department. Duties may include: fielding telephone calls; calendaring; receiving and directing visitors; word processing; filing; faxing; program and project support.
• Facilitates work flow for accurate and successful completion of assignments/projects by using Microsoft Applications (Word Excel PowerPoint Outlook SharePoint Teams).
• Reviews and replies to all communications to ensure accuracy efficiency and professionalism as guided by the leaders.
• Coordinates appointment calendars coordinates meetings reviews mail and responds as appropriate.
• Coordinates various departmental events/activities which may include dinners retreats and meetings purchasing and requisitioning.
• As a member of the department support team participates in team meetings takes minutes and shares responsibilities as appropriate.
• May be required to perform front desk duties as assigned by leader.
• Performs other duties as assigned.

What you bring

• High School Diploma Preferred: or equivalent and formal business secretarial or office administrative training
• Minimum of 2 years Required: of progressively responsible secretarial experience in a professional office
  
• Required: Extensive software skills
• Preferred: Notary Public License

Skills

• Strong computer skills in Microsoft (including Word Excel PowerPoint Outlook SharePoint and Teams) (Required)
• Visio (Preferred)
• Excellent verbal and written communication skills (Required)
• Strong organizational and analytical skills (Required)
• Ability to manage multiple priorities projects and display flexibility in a fast paced and changing work environment (Required)
• Ability to work with basic office equipment (Required)

Department/Location Specific Notes

Family Medicine Residency Program (Vancouver WA)

*Graduate Medical Education Administrative Support: Institutional Coordinator - Supports the Designated Institutional Official (DIO) and Residency Program Medical Director as part of the dyad leadership team. Manages GMEC agendas and meeting minutes oversees GME program tracking and institutional site visits and serves as the primary point of contact for external medical students residents and fellows seeking clinical rotation opportunities at PeaceHealth. Coordinates application processes onboarding requirements and institutional approvals.
* Fellowship Coordinator - Provides administrative support to the Fellowship Director. Manages annual ACGME-required data reporting maintains the ERAS (Electronic Residency Application System) database and applies program screening algorithms for fellowship applications. Plans and coordinates candidate interviews facilitates onboarding and orientation for new fellows and administers and compiles peer medical staff and faculty evaluations and feedback.

Working Conditions

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.
• Sedentary work.
• Predominantly operates in an office environment.
• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

For additional information or questions about this position please email Jen Worthington at or call .

PeaceHealth is committed to the overall wellbeing of our caregivers: physical emotional financial social and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local state or federal laws.

Required Experience:

Junior IC