Office Manager and Personal Assistant to CEO
$85k - $115kAmerican IT Systems
Role: Office Manager and Personal Assistant to CEO
Location: Hybrid New York City, NY $85K - $115K
About this role
The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office (c.40%) while providing high-level executive support to the CEO (c.60%). This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.
Examples of responsibilities include:
Manage daily office operations and vendor relationships.
Oversee office supplies, facilities, security, maintenance and workplace experience.
Coordinate onboarding logistics and office events.
Manage the CEO's complex calendar and meeting schedule.
Coordinate domestic and international travel and itineraries.
Screen correspondence and prioritize communications.
Prepare agendas, presentations and meeting materials.
Take meeting minutes and track action items.
Process expenses and approvals.
Support Board and executive leadership meetings.
Handle confidential information with discretion.
Partner across departments on strategic initiatives.
Maintain filing systems and executive records.
Coordinate visitors and executive hospitality.
Perform other duties as assigned.
Dealbreaker
Work experience
Demonstrated track record supporting C- suite executives
Soft skills
Exceptional organisation and time management, ability to manage multiple priorities, high level of discretion and confidentiality, and strong written/verbal communication
Baseline
Seniority
3 - 7 years of experience as an Office Manager and Executive/Personal Assistant
Work experience
Breadth of experience including project management, calendar/travel operations, and other administrative tasks (e. g. , office supplies, email, meeting minutes)
Hard skills
Microsoft 365, Google Workspace, Slack, and Zoom proficiency
Miscellaneous
Responsive and willing to log on ad- hoc as needed (e. g. , if flights get cancelled)
Nice-to-have
Work experience
Experience in a high- growth technology company or worn multiple hats in fast- paced environments (e. g. , event managers, restaurant co- ordinators)
Education
Bachelor's degree
Thanks & Regards,
$85k - $115k
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